Supply Chain Administrator

Job Title: Supply Chain Administrator

Job Description

The Supply Chain Administrator supports daily plant materials and inventory operations by preparing and reconciling reports, maintaining accurate inventory and item master data, and coordinating closely with internal teams and external suppliers. This role ensures smooth processing of orders, timely resolution of discrepancies, and effective communication across stakeholders to support plant continuity and cost-effective materials management in a fast-paced environment.

Responsibilities

• Support daily plant materials and inventory operations by preparing, reconciling, and distributing transaction, inventory, and month-end reports while maintaining accurate documentation.

• Reconcile packing slips to receipts, investigate discrepancies, and coordinate corrective actions with General Stores leadership, crib attendants, vendors, and plant stakeholders.

• Maintain and update item master data, including inventory status, safety stock levels, lead times, critical spares, notes, and order-on-request items to support uninterrupted plant operations.

• Assign General Stores crib numbers and manage part configuration based on existing inventory structures and plant requirements.

• Create and manage part specifications, including those from non-CMS suppliers, track open specification issues, and coordinate resolution with buyers, suppliers, and requestors.

• Process requisitions and mailbox/workchain activity, including requests for quotation (RFQs), vendor communication, buyer routing, minimum order quantity (MOQ) updates, and data maintenance.

• Manage open orders and backorders by issuing, amending, expediting, canceling, and tracking orders, and ensure timely communication with stakeholders.

• Verify receipts in the system, obtain proof of delivery when needed, and ensure accurate completion of order transactions.

• Coordinate supplier communication related to order changes, non-conforming material, meetings, shipping instructions, and general plant support needs.

• Process obsolescence and surplus material identification, coordinate plant transfers and material sales, and manage shipping coordination and payment approvals.

• Prepare and maintain purchase order balance reporting to Materials, Planning & Logistics (MP&L).

• Analyze inventory usage and purchasing data to identify cost-saving opportunities and support recurring reviews with MP&L and the Plant Controller.

• Create and maintain ad-hoc reports in support of plant decision-making and continuous improvement initiatives.

• Manage and handle daily reports and audits related to inventory and materials.

• Set up and coordinate transfers of parts to other locations as required by plant operations.

• Process orders through the plant, ensuring accuracy, timeliness, and alignment with inventory and production needs.

• Work extensively in Excel to track and manage data, including inventory, orders, and performance metrics.

• Perform inventory data management tasks, including data entry, updates, and validation.

• Support and participate in cycle checks and other inventory control activities to maintain accurate stock records.

• Communicate effectively with internal teams and external vendors to resolve issues, clarify requirements, and support ongoing operations in a fast-paced environment.

Essential Skills

• At least 3 years of experience in inventory management or supply chain operations.

• Proven experience supporting inventory or supply chain functions in a fast-paced environment.

• Intermediate Microsoft Excel skills, including data entry, data management, and report handling.

• Proficiency with Microsoft Office applications for documentation, reporting, and communication.

• Strong attention to detail and accuracy in handling inventory data, orders, and reports.

• Ability to work independently with minimal supervision while managing multiple priorities.

• Strong communication skills for effective interaction with internal stakeholders and external vendors.

• Ability to multitask and remain organized while being pulled in multiple directions.

• Experience with supply chain coordination and order management processes.

• Experience performing administrative support tasks related to inventory, purchasing, and reporting.

• Familiarity with inventory management processes such as cycle checks and stock reconciliation.

Additional Skills & Qualifications

• Experience working with SAP for inventory, purchasing, or materials management.

• Experience using Maximo or similar computerized maintenance management systems.

• Background in an automotive or manufacturing environment.

• Experience using reporting tools to create and analyze operational or inventory reports.

• Demonstrated ability to collaborate with cross-functional teams such as MP&L, plant operations, and finance.

• Strong problem-solving skills to investigate discrepancies and drive corrective actions.

• Ability to build productive relationships with suppliers and internal stakeholders.

Job Type & Location

This is a Contract position based out of Sterling Heights, MI.

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sterling Heights,MI.

Application Deadline

This position is anticipated to close on May 12, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.