MMS Administrative Specialist

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline your experience that directly relates to this position.

You may be asked to submit a video presentation answering pre-screening questions through a third-party vendor (at no cost to the applicant).

You must pass a comprehensive background investigation and drug screening

Summary

The Division of Public Safety and Security (DPSS) Department of Michigan Medicine Security (MMS) seeks an Administrative Specialist. Reporting to the Security Senior Director, you will provide professional administrative support to the Security Senior Director and our MMS directors and ensure the efficient operations of the department.

We are a full-service Security Department responsible for providing safety and security to all areas of our community. We are dedicated to maintaining and promoting a safe and secure environment for our diverse community. Our officers and staff pledge to care for, assist, and serve our patients, visitors, faculty, staff, and students with integrity and professionalism.

This is an on-site position for Michigan Medicine Security, located at 1500 E. Medical Center Dr. Med Inn Building.

Why Work at Michigan?

Being part of something greater, of serving a larger mission of discovery and care that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this outstanding institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

Benefits at the University of Michigan

The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Tuition Support Program

Responsibilities*

Your primary responsibility is to provide administrative support as follows:

• Manage directors' calendars, schedule appointments, and coordinate meetings
• Coordinate communications and logistics between our MMS Directors and other U-M Health departments
• Prepare correspondence, memoranda, and reports on behalf of the Senior Director and department directors
• Supervise administrative support and student employees and temporary staff
• Handle confidential information with discretion and maintain confidentiality
• Coordinate budget and staffing requests
• Help handle coordination of interviews and onboarding of new staff
• Track projects and ensure completion of action items
• Maintain confidential files and drafts, edit and proofread reports
• Collaborate with other DPSS representatives on scheduling and department projects
• Analyze information regarding our procedures to identify opportunities for process improvements and suggest solutions
• Other responsibilities as assigned

Required Qualifications*

• High school diploma or GED
• At least four years of progressively responsible director level support experience
• Demonstrated past success communicating confidentially and collaboratively with leadership team members, other high-level administrators, and internal and external community members
• Demonstrated experience managing multiple projects and deadlines
• Demonstrated experience anticipating support needs for multiple directors and maintaining confidentiality
• Proficiency with MS Office (Word, Excel, and PowerPoint) and Google suite (documents and calendars)

Additional Information

All members of the Division of Public Safety and Security (DPSS) are considered Campus Security Authorities (CSAs) under The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

As such, you are required to report Clery reportable offenses that come to your attention. DPSS employees are required to complete Clery Compliance Training within the first 14 days of employment and annually thereafter.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Opening ID

244575

Working Title

MMS Administrative Specialist

Job Title

Administrative Specialist

Work Location

Ann Arbor Campus

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Hhc Security Service

Department

DPSS MI MEDICINE SECURITY SERV

Posting Begin/End Date

1/26/2024 - 2/04/2024

Salary

$60,000.00 - $70,000.00

Career Interest

Administration