Administrative Assistant

Who We Are

The Michigan Animal Rescue League (MARL) is one of southeast Michigan’s most established animal welfare organizations, serving the community since 1953. Our history and experience combined with constant evaluation of trends in animal welfare and sheltering have made us a necessary and respected asset within our community. As “A Different Breed of Shelter” we challenge the stereotypes of traditional animal shelters and believe that the “Quality of the Wait” can make all the difference in the future of an animal. MARL provides life-saving care to over 1,500 dogs and cats annually.

Why Join Our Team

At MARL we foster a vibrant team environment where collaboration, support, and a shared passion for animal welfare aren’t just words – we live it every day and it drives our success. Join us in our mission to make a meaningful difference in the lives of animals and our community through great work and collective achievements.

• Competitive salary
• 403(b) Retirement Savings Account with Match
• Employee Assistance Program
• Remote/In-Office Flexibility
• Focus on Work-life Balance and Potential for Flexible Working Hours
• Generous Paid Time Off
• Discounted Veterinary Care for Your Pets
• Opportunities for Professional Development, Growth, and Continuing Education
• A Truly Positive and Collaborative Work Environment
• Free or Discounted Adoption Fees

Position Summary
The Administrative Assistant provides high-level administrative and organizational support to the Executive Director and MARL’s leadership, including the Board of Directors. This role is critical to ensuring efficient operations, clear communication, and well-organized systems that support MARL’s mission and governance. The ideal candidate is detail-oriented, highly organized, proactive, and comfortable supporting senior leadership in a fast-paced nonprofit environment.

Key Responsibilities:

Executive & Board Support

• Provide direct administrative support to the Board President and Executive Director, including scheduling, correspondence, and document preparation
• Coordinate logistics for Board of Directors and committee meetings, including scheduling, room setup, and virtual meeting arrangements
• Prepare, format, and distribute meeting agendas, packets, and supporting materials
• Take meeting notes and assist with preparation of summaries or follow-up items as needed
• Administer DocuSign and other electronic signature processes for contracts, resolutions, and official documents

Scheduling & Communication

• Manage calendars and schedule meetings, conference calls, and video meetings (Zoom, Teams, etc.)
• Set up and manage video and conference calls, ensuring smooth technology support
• Assist with professional correspondence, including drafting, editing, and distributing emails and letters
• Take dictation and accurately transcribe notes, communications, or documents when requested

Document & File Management

• Create, update, and format documents, presentations, reports, and internal materials
• Organize, maintain, and manage digital files and records to ensure accuracy, consistency, and accessibility
• Support recordkeeping related to board governance, policies, and organizational documents

General Administrative Support

• Provide administrative assistance to leadership and departments as needed
• Assist with special projects and initiatives as assigned

Qualifications & Skills:

• Prior experience in an administrative or executive assistant role preferred
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace (Word, Excel, Outlook, Docs, Sheets, etc.)
• Experience with scheduling tools, video conferencing platforms, and electronic signature software
• Ability to manage multiple priorities and meet deadlines
• Discretion and professionalism in handling confidential information
• Self-starter with the ability to work independently and collaboratively
• Comfortable supporting senior leadership and board-level activities

Work Environment & Schedule

• Part-time position with flexible scheduling
• Combination of on-site and remote work may be available, depending on organizational needs
• Occasional evening availability may be required for meetings

A resume and cover letter are required for consideration. Please send resume and cover letter to [email protected].

Job Type: Part-Time

Pay: Starting at $17/hr (flexible based on experience)

Pay: From $17.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Work Location: Hybrid remote in Pontiac, MI 48342