Billing Coordinator
Helm is looking for an entry-level Billing Coordinator to join our Accounting and Billing team. This role ensures accurate billing, timely invoicing, and smooth cash application for multiple clients and programs. The Billing Coordinator will handle vendor invoices, job costs, client invoices, and cash application tasks, while assisting with month-end billing. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced environment.
Key Responsibilities:
- Prepare and submit invoices for various programs and clients, ensuring accuracy and timeliness.
- Administer financial management programs, including co-op, incentive programs, and promotional allowances.
- Process vendor invoices, including EDI files, to clear accounts payable and generate customer invoices.
- Audit job costs and transportation costs for compliance and accuracy.
- Process credit memos and maintain detailed records of incoming costs.
- Collaborate with sales, merchandising, and finance teams to resolve billing discrepancies.
- Perform cash application tasks, including applying customer payments, reconciling accounts, and resolving unapplied or misapplied payments.
- Monitor accounts receivable and follow up on outstanding invoices
- Assist with month-end closing processes and reporting.
- Take ownership of billing procedures, address complex billing matters, and ensure timely invoice creation.
- Communicate effectively with staff across all levels of the organization.
Requirements
Education & Experience:
- High School Diploma with a minimum of 2 years of billing and accounting experience required.
- Knowledge of modern accounts payable/receivable practices, invoicing, job posting, and cash application procedures.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- NetSuite ERP experience strongly preferred.
Required Competencies :
- Proficient computer skills, including Microsoft Excel
- Strong organizational skills and attention to detail
- Sense of urgency
Recommended Jobs
Youth Outreach and Engagement Coordinator
Summary: The Youth Outreach and Engagement Coordinator helps organize, lead, and grow efforts to connect with and support young people, ages 10-24, who are experiencing homelessness or at-risk of run…
Quality Lab Tech
Job Title: Quality Lab Technician Location: Ada, MI Pay: $22/hr Shift: Monday - Friday 8am-5pm Position Summary: The Quality Lab Technician is responsible for performing routine t…
Senior Specialist, Talent Acquisition
Do you thrive on balancing hands-on recruiting with talent acquisition project management? Are you energized by building agency partnerships, driving data integrity, and contributing to initiatives…
Die Repair Technician Supervisor
Overview We are seeking a skilled and motivated Die Repair Technician Supervisor to join our dynamic team in Grand Rapids, MI. In this role, you will oversee the die repair process, ensuring that ou…
bealls Seasonal Store Associate
Position: SEASONAL STORE ASSOCIATE Come join a team that brings a people-first approach to everything we do! Bealls Florida is a part of Bealls Inc., a family owned and operated business where “We …
Technical sales representative
Nelnet Business Services (NBS), a division of Nelnet, Inc., provides payment technology, education services, and learning management solutions to education and faith-based organizations, serving mor…
HVAC Technician Dispatcher
Job Title: Dispatcher Job Description We are seeking a highly organized and communicative Dispatcher to join our team. The ideal candidate will be a self-starter who can effectively work with diverse …
Staff or Senior Tax Accountant | Tax Supervisor - Remote
Senior Tax Accountant / Tax Supervisor – REMOTE (Atlanta based CPA Firm) Who: A highly skilled tax professional with 4–8 years of public accounting experience. What: Manage and execute comple…
EH&S Coordinator
**Job Description:** ITW Food Equipment Group LLC designs and manufactures commercial food equipment for food service and retail customers through its subsidiaries. The company's products include ware…
Locum Tenens Emergency Medicine Job MI
When it comes to finding the perfect locums assignment, sometimes it is all about who you know. CompHealth has been around for a long time and have a vast network of connections to facilities across t…