Project Coordinator, Neurodiverse Solutions

Project Coordinator, Neurodiverse Solutions

Req number:

R7704

Employment type:

Full time

Worksite flexibility:

Remote

Who we are

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right-whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

We are looking for a motivated Project Administrator ready to take us to the next level! If you have strong organizational and time management skills and are looking for your next career move, apply now.

Job Description

We are looking for a Project Administrator to provide operational and administrative support across the project lifecycle, including financial, resource, and reporting activities. This position will be full-time and remote.

This opportunity exists within CAI's Neurodiverse Solutions business unit, all candidates in consideration of positions within CAI's Neurodiverse Solutions must be able to self-disclose that they identify as neurodivergent.

Only work authorizations that will not require sponsorship now or in the future will be considered.

What You'll Do

• Execute operational activities across in-flight and pre-launch projects

• Support project setup, organization, and lifecycle readiness from initiation through execution

• Maintain project artifacts, documentation repositories, and delivery tools

• Ensure creation and maintenance of resource allocations, grooming, and financial structures

• Maintain project financial structures, including Work Breakdown Structures (WBS) and planning tools

• Create, update, and track resource requests and planned hours

• Manage unnamed demand and support demand grooming activities

• Ensure financial data accuracy through consistent updates and validation

• Generate and analyze Planned vs. Actuals (PvA) reporting

• Identify variances, trends, and inconsistencies; provide recommended actions to PMs

• Monitor dashboards and reporting tools to identify risks, issues, or misalignment

• Support Resource Plan vs. Financial Plan analysis and reporting

• Perform ongoing grooming activities to maintain resource and financial accuracy

• Identify trends, recurring issues, and improvement opportunities

• Collaborate with PMs to validate and execute corrective actions

• Conduct follow-ups with project team members to resolve discrepancies

• Coordinate project logistics including meetings, scheduling, and documentation

• Capture meeting notes and maintain action-tracking for stakeholder sessions

• Track approvals and maintain artifact repositories

• Support change control processes by gathering financial and project data for PM review

• Support new project setup activities, including repository creation and tool configuration

• Ensure foundational project artifacts (status reporting, risk logs, resource plans) are established

• Coordinate kickoff logistics and prepare draft materials

• Support tracking of action items and project controls

• Maintain and update risk, assumption, issue, and dependency tracking (CRAID)

• Assist in preparation of governance materials and leadership reporting

What You'll Need

Required:

• Bachelor's degree in Business, Information Technology, Healthcare Administration, or related field (or equivalent experience)

• Experience working in a professional business environment supporting teams, projects, or operational functions

• Demonstrated ability to manage multiple priorities in a structured, deadline-driven environment

• Strong organizational and time management skills, with the ability to maintain accuracy across multiple concurrent tasks

• Effective written and verbal communication skills, with the ability to collaborate across teams and stakeholders

• Proven attention to detail and ability to manage and maintain structured documentation or data

• Ability to analyze information, identify trends, and support decision-making through clear, actionable insights

• Proficiency in standard business tools (e.g., Microsoft Office suite) and ability to quickly learn new systems and processes

Preferred:

• 1-3 years of experience in project coordination, PMO support, operations, or delivery support roles

• Experience supporting PMOs within healthcare, insurance, or regulated industries

• Exposure to project financial tools (e.g., Oracle or equivalent systems)

• Experience with reporting and visualization tools (e.g., dashboards, Excel-based analysis)

• Knowledge of project lifecycle management practices

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards.

• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor.

• Must be able to communicate with customers/team members over the phone and in person.

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

#LI-NA1

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to [email protected] or (888) 824 - 8111.

$28.00 per hour

The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.