Event Manager

Job Description

Job Description

In accordance with the Agency’s mission statement, policies and procedures, professional Code of Ethics, State of Michigan licensing, contracts, funding, and COA standards; the Event Manager is responsible for planning, executing, and evaluating Vista Maria’s signature fundraising and community engagement events. This role plays a critical part in advancing the organization’s visibility, donor engagement, and revenue generation goals. The ideal candidate is a creative strategist, meticulous planner, and enthusiastic advocate for non-profit work.


TASKS OF THE POSITION
• Lead the planning and execution of major fundraising events, including annual galas, golf outings, donor receptions, and awareness campaigns.
• Partner with the executive leadership team to assist with on-campus events for the board, staff, and key constituents.
• Develop event concepts that align with Vista Maria’s brand, mission, and fundraising goals.
• Manage event timelines, budgets, logistics, committees, and vendor relationships.
• Work with youth in care to highlight their voices, stories, and successes for special events.
• Collaborate with the development team to secure event sponsorships.
• Collaborate with event committees to secure in-kind donations and auction items.
• Cultivate relationships with corporate partners, donors, and community constituents.
• Track and report on event ROI and fundraising metrics.
• Partner with the marketing team to create promotional materials, social media campaigns, and press outreach.
• Ensure consistent messaging and branding across all event touchpoints.
• Partner with the volunteer resource team to recruit, train, and manage event volunteers and internal support teams.
• Provide leadership and direction during live events to ensure smooth execution.
• Conduct debriefings and evaluations to identify successes and areas for improvement.
• Maintain detailed records and documentation for future planning.
• Provide post event stewardship and communication to event donors and auction winners.
• Work evenings and weekends as needed for events.
• Adapt to changing circumstances before, dueting and after events to ensure seamless execution and problem solving.

KNOWLEDGE/SKILLS/ABILITIES

• Proven success in managing large-scale events and securing sponsorships.
• Excellent communication, sound decision-making and organizational skills.
• Ability to manage, motivate and develop effective relationships with event committees.
• Strong organizational, communication, and project management skills.
• Demonstrated ability to interact positively in a culturally diverse environment.
• Computer literacy skills, proficient using Microsoft Word, Excel, and PowerPoint.
• Demonstrated proficiency in using Microsoft Office and Raiser’s Edge Database or similar database experience.

SUPERVISORY RESPONSIBILITY
None

QUALIFICATIONS (EDUCATION / TRAINING)
Minimum Required
Required:
• Bachelor’s degree in marketing, communications, or other related fields.
• Three to five years of experience in event planning, fundraising, or nonprofit development.
• Valid Michigan driver’s license without relevant restrictions.

We foster restorative relationships and deliver innovative care, treatment, and education so that vulnerable youth and families believe in their worth, heal and build the skills for success.

Company Description

We foster restorative relationships and deliver innovative care, treatment, and education so that vulnerable youth and families believe in their worth, heal and build the skills for success.