Bookkeeper- DoubleTree by Hilton Battle Creek

Job Description

Job Description

6PM Hospitality is seeking positive, forward-thinking individuals to join our team at the newly-renovated DoubleTree by Hilton in Battle Creek, MI. 6PM Hospitality consists of a team of hospitality experts who draw upon decades of experience to make everything from the front desk to the back office achieve a standard of excellence. We partner with property owners, brands, investors and financial institutions to transform short stays into unforgettable experiences, and turn investments into solid returns. Come be a part of our excellence driven team!

Position Summary :

You will be integral to our financial and inventory management processes including: balancing daily financial transactions, cash deposits, processing accounts payable and receivable and inventory tracking. As the accounting clerk you will be responsible for maintaining accurate financial records, managing daily cash flows, and ensuring compliance with accounting standards. This role requires a strong work ethic, detail oriented, proficiency in accounting and inventory management, and a commitment to accuracy and efficiency.

Responsibilities:

Below is a list of typical responsibilities, these may change over time and are not inclusive of this position:

Cash Management

Cash Counting and Till Preparation: Count and verify cash in multiple cash drawers at the beginning and end of shifts, ensuring all amounts are accurate and that there is adequate change available for each day.

Daily Till Preparation and Distribution: Prepare and organize tills for multiple locations across the property, ensuring each location has appropriate funds and provide change as necessary.

Deposit Drops: Perform and document daily cash drops, ensuring secure handling and transport of all deposits to the bank.

Daily Audit: Perform and document daily audit balancing of revenues and payments for hotel rooms and Food & Beverage outlets in M3 reporting system.

Safe Management: Regularly count and verify cash amounts in the safe as well as banks across the property.

Financial Management and Reporting

Transaction Management: Manage all financial transactions, including accounts payable and receivable, ensuring transactions are recorded accurately and in a timely manner.

Account Reconciliation: Reconcile accounts and resolve any discrepancies with high attention to detail, preparing month-end reconciliations and other periodic adjustments as needed.

Budget and Expense Monitoring: Track and monitor budgets, assisting with financial analysis and budget adjustments as necessary to achieve financial goals.

Reporting: Prepare and present financial reports, including inventory summaries, and other financial documents for management review.

Inventory and Goods Receiving

Inventory Tracking and Management:

Maintain comprehensive records of all inventory. Working with department managers to oversee the receiving and storage of goods to ensure accuracy.

Auditing and Compliance: Conduct regular audits of inventory and financial records, ensuring compliance with company policies and accounting regulations.

Vendor Communication and Discrepancy Resolution: Communicate with vendors and suppliers to resolve discrepancies promptly and maintain healthy vendor relationships.

Policy Adherence and Procedure Development

Policy Compliance: Adhere to all financial policies, procedures, and regulations, ensuring all practices are aligned with corporate and industry standards.

Procedure Development and Implementation: Regularly review and refine cash handling, inventory, and financial management procedures, implementing updates as needed to improve efficiency and accuracy.

Local Cash Handling Control Management:

Maintain strong internal controls for payment collections, safeguarding against loss and ensuring compliance with cash handling policies.

Employee Training and Support

Cross-Departmental Support: Provide guidance and support to other departments, assisting them with transaction recording, cash handling, and budget management as necessary.

Additional responsibilities:

Month-End and Year-End Closeouts: Complete all month-end and year-end accounting closeout tasks, including reconciliations and adjustments to ensure accuracy in financial reporting.

Credit Card Discrepancy Management: Assist with research and resolution of credit card discrepancies, coordinating with departments and vendors as needed.

Education and Experience:

A degree in Accounting, Finance, Business, or a related field is preferred, along with experience in accounting and/or bookkeeping within a hospitality environment. Formal Education and Job-Related Experience: Required related experience includes: 5 years of accounting, front desk/night audit, auditing, cash handling or other hospitality discipline.

Technical Proficiency:

Familiarity with accounting software, inventory management systems, and strong proficiency in Microsoft Excel and other spreadsheet applications.

Organizational Skills: Exceptional organizational and time management skills, with the ability to prioritize tasks effectively in a dynamic, fast-paced environment.

Detail-Oriented: A keen eye for accuracy and attention to detail, especially in reconciling accounts and handling cash transactions.

Communication Skills: Excellent verbal and written communication skills, with the ability to work well with internal and external stakeholders, including vendors and suppliers.

Problem-Solving Skills: Strong analytical and problem-solving skills, especially in managing discrepancies and resolving accounting or inventory issues.

Employee Benefits

• Paid time off for all full-time and part-time team members
• 8 hours of paid volunteer paid for all team members
• Holiday pay
• Travel discounts for employees, friends, & family
• Restaurant discounts
• Referral Program
• Health, vision, and dental insurance available for all full-time team members
• Employee recognition perks and benefits
• Advancement opportunities
• Paid maternity/paternity leave or adoption leave for qualifying FMLA

Apply today to become part of an authentic, excellence-driven team!