Administrative Assistant

Job Description

Job Description

Salary:

About the Role

Were looking for a dependable, organized Administrative Assistant to keep our office running smoothly. This is a part time or full time (30-40 hours a week ) multi-faceted role that blends day-to-day administrative support with light bookkeeping and basic human resources tasks. Youll be one of the first points of contact for our team, vendors, and visitors, and your work will touch nearly every part of the business.

This position is well suited to someone who enjoys variety, takes pride in tidy systems, and is comfortable wearing several hats throughout the day.

What Youll Do

General Administration

• Maintain calendars, schedule meetings, and coordinate internal and external appointments.
• Order office supplies, manage inventory, receive and sort mail daily and liaise with building management and vendors.
• Draft, format, and proofread internal documents, memos, and correspondence.
• Organize and maintain digital and physical filing systems.
• Provide general support to leadership and team members as needed (travel arrangements, expense reports, meeting prep).

Light Bookkeeping

• Enter and code invoices, receipts, and expenses in accounting software (QuickBooks).
• Assist with accounts payable and accounts receivable: prepare invoices, track payments, and follow up on outstanding balances.
• Reconcile credit card statements on a regular cadence.
• Support the bookkeeper or accountant during month-end close and tax preparation by pulling reports and organizing documentation.

Human Resources Support

• Collaborate with clients to support transactional work and deliverables based on clients needs, under the supervision of the Strategic Director and Account Manager
• Assist with processing HR documents, benefits enrollment, leave requests, and other administrative tasks related to human resources for clients.
• Assist with special HR projects and initiatives as needed.
• Prepare and maintain HR reports, assist with data analysis, and ensure all HR-related data is entered accurately into HRIS systems.
• Assist with the recruitment process, including posting job ads, scheduling interviews, and communicating and interviewing with candidates.

What Were Looking For

• 13 years of administrative experience in an office environment.
• Some exposure to bookkeeping tasks (invoicing, expense tracking, or basic accounting software). Formal accounting training is not required.
• Familiarity with HR basics- onboarding paperwork, confidentiality expectations, and employee records.
• Strong written and verbal communication skills.
• Comfortable with Microsoft Office and/or Google Workspace, and quick to learn new tools.
• Excellent attention to detail, time management, and follow-through.
• Discretion when handling sensitive financial and personnel information.
• A friendly, professional demeanor and a willingness to pitch in wherever needed.

Nice to Have

• Experience with QuickBooks or similar accounting software.
• Familiarity with HRIS or payroll platforms (e.g., Gusto, BambooHR, ADP).

KRT Collective is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.