Project Coordinator

Overview

We are seeking a detail-oriented Project Coordinator to support project managers within a manufacturing environment. This role is responsible for coordinating administrative and operational project activities, ensuring resources are available, and facilitating communication across production, engineering, procurement, and quality teams. The Project Coordinator plays a key role in helping manufacturing projects stay on schedule, within scope, and aligned with operational objectives.

Key Responsibilities

• Support project managers in planning, executing, and tracking manufacturing projects
• Schedule and coordinate meetings with production, engineering, supply chain, maintenance, and quality teams
• Organize, maintain, and update project documentation related to manufacturing processes and workflows
• Serve as a liaison between project teams, plant operations, stakeholders, and external vendors
• Communicate project status, production impacts, risks, and updates in a clear and timely manner
• Coordinate with production, procurement, maintenance, and logistics teams to ensure availability of labor, materials, equipment, and tooling
• Assist with capacity planning and resource allocation for manufacturing activities
• Maintain detailed project records, including schedules, timelines, budgets, work instructions, and compliance documentation
• Ensure project documentation aligns with manufacturing standards and quality requirements
• Monitor project milestones, production targets, and key performance indicators (KPIs) such as throughput, downtime, and on-time delivery
• Prepare progress reports, dashboards, and summaries for project managers and stakeholders
• Assist in identifying and addressing issues related to production delays, material shortages, equipment constraints, or quality concerns
• Support risk identification and mitigation efforts throughout the project lifecycle

Required Skills

• Communication: Strong verbal and written communication skills with the ability to collaborate across cross-functional teams
• Organization: Excellent multitasking, prioritization, and time-management abilities
• Problem Solving: Ability to think critically and adapt quickly to changing project needs
• Technical Skills: Proficiency with project management tools and systems used for tracking, reporting, and documentation

Education and Experience

• Bachelor’s degree in Business Administration, Engineering, Operations Management, Supply Chain, or a related field preferred (equivalent education and relevant manufacturing experience will be considered)
• 2–4 years of experience in project coordination, project support, or operations within a manufacturing or industrial environment
• Experience working with cross-functional teams including production, engineering, quality, maintenance, and supply chain
• Familiarity with manufacturing processes, production scheduling, and capacity planning
• Experience using project management software and manufacturing systems (ERP/MRP/MES)
• Knowledge of manufacturing best practices, lean principles, or continuous improvement methodologies is a plus