Executive Assistant | Human Resources

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General Summary

HR Executive Assistant provides high-level administrative support to senior leadership, including executives in the M10 salary grade. This role involves managing complex calendars for two executives, coordinating projects, and ensuring the smooth execution of daily operations. The assistant is responsible for preparing correspondence in final form, scheduling meetings, maintaining confidential files, and conducting special projects as assigned.

Key duties include acting as a project coordinator, creating basic presentations, following up on action items, and handling sensitive information with discretion. The position requires a thorough understanding of the supervisor’s areas of responsibility to gather data, prepare detailed reports, and answer correspondence. The HR Executive Assistant also greets visitors, manages communications, and arranges meetings and conferences, demonstrating initiative and sound judgment.

Education/Experience Required

• Candidates must possess a high school diploma or G.E.D.; an associate degree in business or a related field is preferred.
• Proficiency in typing (minimum 50 w.p.m.), editing, and using office software is essential.
• The role demands strong organizational and analytical skills to oversee recordkeeping systems, prepare non-routine reports, and monitor budgets.
• A minimum of five to seven years of progressively responsible administrative experience is required to understand organizational policies and manage high-level administrative tasks.
• The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment, ensuring executive operations run efficiently and confidentially.
• Excellent interpersonal skills are necessary to communicate effectively with a diverse group of internal and external stakeholders, often dealing with highly confidential matters.

Additional Information

• Organization: Corporate Services
• Department: Workforce Diversity
• Shift: Day Job
• Union Code: Not Applicable

Additional Details

This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.

Overview

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services – from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford’s care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation’s most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at henryford.com/careers .

Benefits

The health and overall well-being of our team members is our priority. That’s why we offer support in the various components of our team’s well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.

Equal Employment Opportunity/Affirmative Action Employer

Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is committed to the hiring, advancement and fair treatment of all individuals without regard to race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height, weight, marital status, family status, gender identity, sexual orientation, and genetic information, or any other protected status in accordance with applicable federal and state laws.

If you have questions about this posting, please contact [email protected]