Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Department: Finance Reports to: Controller

Job Summary:

This position will perform duties associated with the accounting function of the company with a focus on Accounts Payable and Credit Card Expenditures.

Primary Responsibilities:

• Verify invoice details against purchase orders and shipping documents.

• Identify and address any discrepancies or errors on matching process prior to posting into ERP system (AccountingSeed) for payment.

• Reconcile accounts payable balance with vendor statements monthly.

• Verify invoice details and enter all corporate billing invoices into ERP system.

• Review all freight bills: File disputes as needed, complete customer billbacks , track to resolution.

• Prepare bi-weekly electronic check run

• Create new vendor payment templates in bank for approval.

• Enter vendor payments to be processed via ACH and wire for approval.

• Process approved vendor payments via credit card.

• Maintain accurate and organized financial records, vendor files, and payment documentation

• Review monthly general ledger transactions within SG& A accounts for accuracy and recurring automated transactions when utilized.

• Reconcile monthly credit card statement.

• Maintain vendor information in ERP system.

• Assist in the month end close process.

• Prepare/issue 1099’s as part of year-end process.

• Backup for the Accounts Receivable function

• Create process improvements that streamline/automate accounts payable tasks and reporting

• Perform ad hoc requests necessary to support the Company

Skills/Experience Required:

• 1-3 years’ experience in an accounting role

• Attention to detail and accuracy is necessary

• Highly motivated and team oriented

• Great communication skills, both written and verbally in person and on the phone.

• Proficient in Word and Excel – prior experience with pivot tables and analytical formulas desired

• Multi-tasking – can easily change from one task to another, and a willingness to perform whichever task needs to be accomplished

Education Required:

• Associates’ degree in Accounting/Business

• Bachelor’s degree in Accounting/Business preferred