AP Accountant

Job Summary:

The AP Accountant oversees the day-to-day accounts payable operations, including the processing and reconciliation of vendor payments, credit cards, petty cash, and staff reimbursements. This role maintains strong internal controls, implements payment automation systems, and ensures proper documentation and compliance with organizational policies and federal grant requirements. The position also manages the agency’s fixed asset ledger and depreciation schedules, ensuring accurate tracking and reporting of capital expenditures in accordance with GAAP.

Essential Duties & Responsibilities:

Accounts Payable Management

Manage daily financial transaction processing and vendor payments.

Review and approve disbursement schedules in line with internal procedures and grant requirements.

Oversee credit card reconciliations, Foreceipt uploads, petty cash requests, and gift card documentation.

Ensure timely processing and documentation of employee reimbursements and invoices.

Lead weekly AP triage meetings and coordinate with department heads on missing documentation.

Train staff on AP policies and tax-exempt purchasing compliance.

Automation and Systems Oversight

Lead implementation of payment automation within NetSuite and coordinate with banking partners.

Develop and document AP workflows to streamline invoice approvals, recurring payments, and batch processing.

Test and refine system automations related to payables and disbursements.

Act as liaison between finance, IT, and vendors.

Compliance and Reporting

Ensure adherence to GAAP, Uniform Guidance (2 CFR 200), and internal controls.

Support audits and financial reviews with accurate documentation.

Provide regular reports to the CFO on AP aging, asset additions, and disbursement summaries.

Basic Competencies:

Education & Experience

Bachelor's degree in Accounting or Finance required.

Minimum 4 years of nonprofit accounting experience (AP, fixed assets, or grant-funded operations).

Experience with payment automation systems (NetSuite, Bill.com, PNC Payables) preferred.

Knowledge Requirements

GAAP, fund accounting, internal controls.

Fixed asset and capital expenditure tracking.

Familiarity with financial systems like NetSuite, Foreceipt, and Excel.

Skills & Abilities

Strong verbal and written communication.

Excellent organization and attention to deadlines.

Ability to train and support colleagues across departments.

Discretion in handling sensitive financial data.

Analytical thinking and process improvement skills.

Work Environment:

Primarily sedentary work involving long periods of sitting and computer use.

Occasional walking or standing required.

Reasonable accommodations provided for individuals with disabilities.

Equal Opportunity Statement:

MCHS is an equal opportunity employer. Employment decisions are based on individual capabilities and qualifications without regard to race, ethnicity, religion, sex, age, marital status, national origin, disability, sexual orientation, veteran status, or any other protected status under applicable law.