Administrative Assistant

Job Purpose:

The duties of the Administrative Coordinator include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities.

Essential Duties and Responsibilities:

Administrative Coordinator responsibilities include preparing reports and maintaining appropriate filing systems.

They should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. Ultimately.

Company Confidentiality Policies are a must.

Write and distribute email, correspondence memos, letters, faxes, and forms.

Develop and maintain a filing system.

Provide administrative support to the admin staff and management team.

Perform clerical tasks such as filing, photocopying, and organizing documents.

Proofread and edit documents for accuracy and clarity.

Schedule background checks, Physical and TB for new hires.

Maintain employee files to comply with State Laws - Maintain Residential Books to comply with state Law.

Assist with interviewing potential Candidates

Coordinate new hire onboarding.

Assist with data entry and record keeping.

• Maintain office supplies inventory and place orders when necessary

Benefits:

Medical, Dental and Vision, Vacation hours and earned sick time after a 90 day probation period. 401k, referral bonus.

Skills

Proven experience as an administrative assistant or office admin assistant

Working knowledge of office equipment, like printers and fax machines

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

High School degree: additional qualification as an administrative assistant or Secretary will be a plus.

Education and/ or Work Experience Requirements:

High School Diploma or equivalent required. A minimum of 2-3 years’ experience as an Administrative Assistant. Must possess excellent customer service skills. Must be able to read, write, and speak English fluently. Must be able to work as a valuable part of management team. Ability to work scheduled hours as required.