Facilities Coordinator

Job Description

Job Description

DEPARTMENT: Facilities Management

SUPERVISOR: Property Manager

Gesher Human Services is a bridge to hope and opportunity for people at work, at home, and in the community. Gesher’s workforce development, behavioral health, and inclusion programming serves all Metro Detroiters while meeting the needs of the Jewish community.

GENERAL JOB DESCRIPTION

The Facility Coordinator is responsible for fleet and facility operations to ensure proper ongoing cleanliness, safety, maintenance, and repairs and will work on assigned facility requests, as an integral member of the Property Management team.

QUALIFICATIONS

High School diploma required. Minimum three years related experience in maintenance, repair, and upkeep of facilities and equipment. Math, reading, and writing skills sufficient to perform essential duties are required. A general understanding of building maintenance, grounds maintenance, fleet management, key and security system management is required. Strong organizational skills, attention to detail, a commitment to safety, and the ability to manage multiple projects and priorities are essential. Interpersonal skills sufficient to interact with tenants, landlords, vendors, staff, and public required. Computer experience with Microsoft Excel and Word required. Driving record must meet safe driving standards as established by Agency’s insurance carrier and a valid Michigan driver’s license is required.

DUTIES AND RESPONSIBILITIES

• Monitor facility operations to insure proper ongoing cleanliness, safety, and general maintenance.
• Perform periodic facility safety inspections and fire extinguisher inspections. Accompany health and safety auditors, fire inspection contractors, and building inspectors throughout the facilities.
• Ensure appropriate maintenance and repair of agency vehicles is completed. Track mileage and vehicle use and make recommendations to maximize fleet utilization with department managers. Maintain files of vehicle condition to assist in replacement planning.
• Conduct monthly inspections of fleet fire extinguishers and safety kits. Coordinate annual inspection of fire extinguishers with vendor. Perform occasional bed bug treatment of vehicles if necessary. Implement annual training for all supervisors
• Monitor performance of contractual services including janitorial services, landscaping and snow removal, carpet cleaners, window cleaners, pest treatment including scheduling of bed bug dog, vending machine operators, horticulturists, locksmiths, refuse disposal, document recycling and shredding, etc. Communicate with Property Manager as appropriate regarding performance and adequacy of contractual services.
• Lead in coordinating the assembly and relocation of furniture and fixtures for multiple sites. Transport boxes of agency documents to Frank building basement.
• Maintain relations with tenants in lease arrangements.
• Review facilities for unsafe conditions and address or coordinate necessary corrections. Clear snow and salt walkways of buildings as needed.
• Assist in the development and maintenance of Standard Operating Procedures (SOP) for facility/safety related issues. Document procedures for critical job functions.
• Ensure proper closing and securing of facilities. Maintain computer-based access badge entry and parking FOB system and camera surveillance systems. Maintain agency physical key system including doors, file cabinets, and desks. Distribute replacement batteries for agency equipment and devices. First Responder to all fire and burglar alarm calls including after- hours emergencies.
• Maintain facility square footage allocations and agency office nameplate system
• Assist in coordination of safety drills for all facilities.
• Work with janitorial and training crews to update MSDS inventory lists at assigned locations.
• Respond to requests from staff for hot cleanup requests, meeting set-ups, small furniture moves, picture hanging. Some spackle, priming, painting requests as well.
• Serve on Agency committee(s) as appointed.
• Install and inspect smoke alarm devices and carbon monoxide detectors within the residential home portfolio. Coordinate annual inspection of residential home fire extinguishers with vendor.

WORKING CONDITIONS

Environmental conditions:

• Moderate noise (i.e., business office with computers, phone, and printers, light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period.

Physical requirements:

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard, reach, stoop, and kneel.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Moderate to heavy lifting is required

Accommodation(s):

As appropriate and fiscally reasonable.

NON-EXEMPT

The above job description is for general informational purposes only and is not intended to be all inclusive or limiting as to specific duties. The Agency reserves the right to modify, interpret, or apply this job description in any way the Agency desires and in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying the position. The described job requirements are subject to change to reasonably accommodate qualified individuals with a disability.

This job description is not an employment contract, implied or otherwise and any employment relationship remains “at-will.”

Gesher is proud to be an equal employment opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran or disability status, or any other applicable characteristics protected by law.