Office Assistant

Job Description

Job Description

Position: Office Assistant
Location: Auburn Hills, MI
Duration: 12 months
Schedule: HOURS can be a little flexible once person confirms. MAX of 28 hours. Examples below: 6 to 7 hours X 4 days a week Tu-Th, 8-4:30PM (8h/day * 3 day = 24h/week) Mon-Th, 8AM-3PM (7h/day * 4 day = 28h/week)

Working Conditions:

• This position may require occasional lifting of heavy items and prolonged periods of sitting or standing.

Responsibilities:

Front Desk Call Management:

• Answer and screen incoming calls, transferring them to the appropriate departments or providing alternative contact numbers as needed.
• Offer friendly and efficient support to employees and callers, addressing their requests.
• Manage the sign-in and sign-out process for visitors, issuing badges and notifying employees of guest arrivals or directing them to meeting rooms.
• Provide temporary badges for employees who forget their IDs and oversee the ordering and management of employee badges, holders, and lanyards.
• Coordinate conference room bookings, ensuring no overlaps occur and assisting employees with scheduling and maintaining inventory and cleanliness.

Facilities and Equipment Management:

• Oversee the onsite Fitness Center, including scheduling equipment calibrations and service calls, as well as maintaining member records.
• Manage fleet vehicles, ensuring accurate registration and service records are maintained. Schedule pool car usage while prioritizing employee needs.
• Act as the ChargePoint Manager for the onsite EV charging station.

Administrative Assistance:

• Prepare outgoing mail, manage the sorting and delivery of incoming mail.
• Assist in ordering, setting up, and catering for breakfast/lunch during onsite meetings and events.
• Support the onboarding process for new employees including badge creation, access assignments, and setup in administrative systems.

Office Maintenance:

• Order and maintain essential office supplies, including printer, kitchen, and general supplies, potentially requiring in-store visits for procurement.
• Manage the stocking of the mailroom and both lunchrooms, replenishing supplies as needed.
• Oversee the maintenance of vending machines, first aid kits, and outdoor planters, coordinating with vendors for necessary replenishments.

Record-Keeping and Reporting:

• Maintain the Master List for Aftermarket updates, ensuring contact information is accurate and current.
• Prepare reports and manage the distribution of certificates, handling mail issues and necessary follow-ups.
• Scan documents, including expense receipts and Safety Data Sheets, as needed.
• Submit work requests or tickets for malfunctioning equipment.

Qualifications:

• High school diploma or equivalent; additional qualifications in office management are a plus.
• Previous experience in a receptionist or administrative role preferred.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and scheduling software.
• Strong organizational skills and attention to detail.

Why TalentBurst?
At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.

Founded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA

Company Description

Founded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA