Order Entry/Invoicing Specialist

Job Title: Order Entry/Invoicing Specialist

Job Description

This position supports all incoming and outgoing shipments to ensure accurate invoicing. The ideal candidate will manage inventory, maintain precise documentation, and facilitate smooth operations. The role is primarily based in the front office where the candidate will log parts as trucks arrive and depart, and update customers on parts via email. Interaction with the plant floor is limited to locating shipments for customers and providing accurate ETAs. Heavy use of Microsoft Office, email, and Visual Shop ERP for invoicing and order entry is required.

Responsibilities

• Tag all incoming and outgoing parts and shipments, ensuring accurate setup in Visual Shop for precise invoicing.

• Complete daily invoicing for all shipments.

• Perform inventory counts and maintain accurate records.

• Handle ordering of supplies and materials.

• Manage third-party billing processes.

Essential Skills

• Proficient in data entry and Microsoft Office.

• Experience in a warehouse or manufacturing setting.

• Billing and inventory count experience, including invoice processing.

Additional Skills & Qualifications

• Strong organizational skills and attention to detail.

• Effective communication and interpersonal abilities.

• Ability to remain calm and patient in a fast-paced environment.

• Basic knowledge of inventory and shipping processes preferred.

• Strong data entry skills and billing knowledge.

Job Type & Location

This is a Contract to Hire position based out of Warren, MI.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Warren,MI.

Application Deadline

This position is anticipated to close on Feb 23, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.