Executive Assistant

Executive Assistant – Real Estate Team

Harvey Home Team · Compass Real Estate · Cheyenne, WY

Full-Time · In-Person · Hourly + Bonus · License: Preferred, Not Required

About the Role

Harvey Home Team is a luxury real estate team at Compass serving Southeast Wyoming and the Colorado Front Range. We’re looking for a sharp, self-directed Executive Assistant to keep our lead agent focused on our clients, and to make sure every client, listing, and transaction is handled with excellence.

This is a full ownership role. You’ll run the calendar, manage listings end-to-end, keep our CRM in top shape, and make sure nothing slips through the cracks all while delivering a client experience that people talk about.

If you’re the person your friends call when they need something done right, read on.

What You’ll Be Responsible For

Operations & Communications

• Manage the lead agent’s calendar, inbox, and daily task priorities
• Serve as the first point of contact for sellers, prospects, and vendors
• Shield the lead agent from admin so she stays on income-producing activities
• Handle HOT priority requests quickly and without hand-holding

Listing Coordination

• Manage MLS input, listing photos, showings, and all listing prep
• Prepare listing packages and coordinate staging, repairs, and property access
• Track showing feedback and flag pricing conversation needs
• Attend showings, inspections, appraisals, and closings as needed (if licensed)

Transaction Coordination

• Manage files from contract to close - deadlines tracked, no surprises
• Coordinate with title companies, lenders, inspectors, and attorneys
• Handle disclosures, timelines, and keep all parties in the loop

CRM & Reporting

• Own Follow Up Boss - clean contacts, active pipelines, smart plans assigned
• Track leads from first contact through closed transaction
• Pull weekly and monthly production reports for the team

Marketing & Social Media

• Execute listing marketing: digital ads, email campaigns, social posts, print
• Manage the team’s social media content calendar
• Coordinate with photography, video, and signage vendors
• Help target out-of-state buyer campaigns, especially Colorado Front Range

Client Experience

• Coordinate closing gifts, handwritten notes, and client milestone touches
• Maintain and nurture the team’s VIP client list
• Run a post-close follow-up process to generate 5-star reviews and referrals

What We’re Looking For

• Exceptionally organized - you have a real system and can prove it
• Tech-savvy: Follow Up Boss, Canva, Google Workspace, MLS platforms (or fast learner)
• Strong written and verbal communicator professional, warm, and clear
• Proactive problem-solver who doesn’t need to be told how to handle something new
• Comfortable managing multiple deadlines in a fast-moving environment
• Discreet and trustworthy with client and business information
• Wyoming or Colorado real estate license is a plus, not a requirement

Compensation & Details

• Competitive hourly rate based on experience
• Production bonus tied to team performance
• Full-time, in-person Cheyenne, WY
• Licensed candidates: additional earning potential on team listings

How to Apply

Submit your resume and a short video (3 minutes MAX) answering the following questions:

• Tell us about a time you took ownership of something that wasn’t technically your job and got it done.
• A seller is calling daily for updates and the lead agent is in back-to-back appointments. What do you do?
• What does your personal task management system look like? Be specific.
• Why The Harvey Home Team?

Send to: [email protected]

The Harvey Home Team is an equal opportunity employer. And values diversity in the workplace.

Pay: $22.00 - $28.00 per hour

Benefits:

• Flexible schedule

Work Location: In person