Project Coordinator

Project Coordinator Position Description

The State of Michigan is seeking a skilled and organized Project Coordinator to support the planning and execution of complex, large-scale IT initiatives. This role requires a strong understanding of project management processes, effective coordination skills, and the ability to collaborate with cross-functional teams to ensure successful project delivery, in alignment with business objectives and enterprise standards.

Key Responsibilities:

• Assist in coordinating one or more large, complex IT projects, typically lasting longer than 6 months, involving 20 or more team members, and requiring regular communication and coordination with stakeholders at various levels.
• Support adherence to State of Michigan project management methodologies, including SUITE, investment management, and systems engineering methodology.
• Aid in organizing cross-functional teams through all phases of project planning and execution, including the creation of integrated schedules, risk management plans, and budget tracking.
• Track and report on project progress related to scope, quality, schedule, and budget. Highlight any potential issues or risks to senior leadership in a timely manner.
• Assist in planning long-term project milestones and releases to support organizational strategic goals, ensuring alignment with broader enterprise initiatives.
• Collaborate with IT and business stakeholders to understand technical requirements, ensuring project activities align with business needs while adhering to SOM best practices and industry standards.
• Help implement structured change management practices, including supporting stakeholder engagement efforts to ensure the successful adoption of project deliverables.

Change Management and Stakeholder Engagement: This position plays a key role in supporting change adoption by:

• Assisting in integrating change management principles from the start of the project.
• Collaborating with stakeholder engagement teams to develop communication plans, facilitate training sessions, and monitor organizational readiness.
• Supporting stakeholders at all levels to reduce resistance, align expectations, and ensure successful long-term user adoption of new systems and processes.

Ideal Candidate Profile:

• Proven ability to assist in coordinating large, cross-functional teams and supporting high-visibility projects with medium to high risk.
• Strong communication, organizational, and interpersonal skills, with experience working alongside Agency Leadership.
• Ability to contribute to both technical delivery and change management efforts within complex environments.
• Experience supporting vendor-managed projects with integrated technical components and a variety of stakeholder groups.