Payroll and accounts payable specialist

STATUS: Full time- 35 hours per week

DIVISION: Business Services

REPORTS TO: Payroll and Accounts Payable Manager

SUPERVISES: N/A

FLSA STATUS: Non-Exempt

Position Description

The Payroll and Accounts Payable Specialist is responsible for ensuring accurate and timely processing of payroll for all employees of the college. This role involves collecting, verifying, and reviewing employee time data, calculating wages and deductions, and maintaining payroll records. The Payroll and Accounts Payable Specialist will collaborate with the HR and Business Services departments to resolve payroll discrepancies and ensure compliance with federal and state regulations. Attention to detail, organizational skills, and a strong understanding of payroll software and procedures are essential for success in this role.

Position Accountabilities And Essential Functions

• Assists in ensuring the integrity of the payroll reporting system
• Provide training to college staff on appropriate operating processes, practices and procedures.
• Coordinate with Human Resources department to ensure all wage rates, bonuses and miscellaneous payments are accurate, authorized and approved.
• Issuance of W-2’s and filing the federal, state and local reports that are associated with employer’s payroll taxes
• Calculate the fiscal year-end accruals and adjustments to payroll and audit requests. Compile and organize payroll materials for annual audits and IRS Form 990 preparation.
• Process bi-weekly and semi-monthly payroll (multi-state). Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Prepare wage and PTO accrual annually.
• Complete the garnishment process for child support, bankruptcies, IRS levies and tuition remission.
• Processes Accounts Payable data for weekly check runs.
• Complete the Accounts Payable check run process in conjunction with the Manager.
• Resolve all payroll discrepancies.
• Maintain archive for payroll supporting documents.
• Perform compliances for unclaimed property payroll checks.
• Assist in yearly audit.
• Perform additional duties as required.
  
  

Qualifications And Experience

• Degree in accounting, business administration or related area preferred; or equivalent combination of education and work experience;
• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level;
• Working experience of payroll tax at the federal, state and local levels;
• Experience in higher education preferred;
• Experience with HR/Payroll Colleague a plus but not required;
• Excellent communication, interpersonal and problem solving skills;
• Ability to handle confidential information with discretion and professionalism;
• Excellent organizational skills and the ability to handle multiple priorities;
• Ability to work effectively with a diverse faculty, staff and student population.
  
  

WORK ENVIRONMENT

This job operates in a professional office and college campus environment. The noise level in the work environment is usually moderate. The employee is occasionally exposed to outside weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to maintain a stationary position, use a computer and other office equipment, and communicate effectively in person, by phone, and virtually. Frequent interaction with others, including staff, faculty, students and third parties is required. The employee may occasionally be required to move files or other objects weighing up to 25 pounds, including from low and high places. The ability to move around within the office and between buildings on campus, attend off-site meetings and events, and travel between Ford Campus site to Taubman Center site are required. CCS will make reasonable accommodations that will allow individuals with disabilities to perform the essential functions.

About Ccs

College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success. CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students, approximately 7% of whom are international students from more than 30 countries. CCS offers a Bachelor of Fine Arts in 13 majors: Advertising, Communication Design, Entertainment Arts: Animation, Concept Design, Game, Fashion Design, Film, Illustration, Interdisciplinary Art + Design, Interior Design, Photography, Product Design, Studio Art & Crafts, and Transportation Design and an Art Education Teacher Certification program. It also offers a Master of Arts and a Master of Fine Arts in four majors: Art Education, Color and Materials Design, Interdisciplinary Design Studies, Transportation Design, and User Experience Design.

The College for Creative Studies, a leading college of art and design, represents a community composed of individuals with many perspectives, personal experiences, values, identities and worldviews and we value what this brings to our organization. CCS is an Equal Opportunity Employer. We consider applicants for all positions without regard to age, race, color, national origin, religion, sex, sexual orientation, height, weight, gender identity, marital or veteran status, disability or any other legally protected status.

The College for Creative Studies subscribes to the principle of equal opportunity in its employment, admissions and educational practices and strives to provide an environment and workplace free from unlawful harassment or discrimination. We encourage applications from all.

To Apply

Applicants Are Encouraged To Apply Immediately. The Search Will Close When a Suitable Candidate Is Hired. Interested Candidates Should Submit The Following In PDF Format

Resume and a letter of application should be submitted to: [email protected]