Project Coordinator

Job Description

Job Description

Experience Without Limits. Come shape the future of brand experience.

At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences.

That takes a team that's bold, curious, and acts as one - building on ideas, pushing boundaries, and showing up for each other. Here, you'll do your best work, grow fast, and collaborate across clients, disciplines, and global teams to bring new ideas to life.

This is a place where curiosity drives what's next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it.

Experience without limits — in your work, your growth, and your impact.

*must be able to work hybrid in Detroit 3 days/week*

We're hiring an organized, self-starter to join our Production Services team as a Project Coordinator (internal title: Production Services Coordinator) . This role supports key financial, procurement, and coordination workflows that ensure smooth execution of production activities across client programs. The ideal candidate thrives in a fast‑paced environment, brings strong attention to detail, and can adapt to evolving processes and compliance standards.

What you'll be doing

Coordination

• Perform administrative, operational, and data-entry tasks supporting Production Services workflows.
• Support the QR Code processes within production system while coordinating with IT
• Manage multiple tasks simultaneously while balancing competing deadlines.

Procurement

• Maintain accurate procurement documentation and serve as a liaison with vendors.
• Onboard new vendor partners, including collecting W‑9s, company info, and COIs. Organizing vendor capabilities presentations (as needed), establishing vendor profiles and IDs within company databases.
• Participate in Dealer funded packaged programs coordinating between Production Services, Client Accounting and Regional Stakeholders
• Participate in 30- and 60-day new hire training team providing administrative support and assuming training functions as assigned.

Finance / Accounting

• Process Rush Check Requests include routing for authorization, compiling necessary back up and validation.
• Process Dealer Reimbursements including documentation validation, submission, and payment tracking.
• Manage Contingency Payout Program including documentation, compliance review, and workflow completion.
• Monitor and manage the Vendor AP Inbox and daily reporting and Production COI folder, routing invoices and inquiries as needed.

Qualifications

• Recent college graduates with internship, co‑op, or hands‑on academic experience, or candidates with up to 1 year of professional experience in a production, operations, or support role
• Excellent attention to detail, organization, time management, and a positive outlook.
• Proficient in Excel, including formulas and formatting, Word and Adobe
• Exceptional written and verbal communication skills.
• Ability to manage assigned tasks with competing priorities and see them through completion.
• Team‑oriented, strong work ethic, embraces change, and supports others.

Last but not least, we believe in diversity, equity and inclusion.

Jack Morton is an equal opportunity employer; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.

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We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at [email protected]. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

***JOB SCAM ALERT***

We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address "@jackmorton.com" or "@jackmorton.co.uk" or "@impact-xm". We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.

If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action.

Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity.

We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.