Executive Assistant and Process Coordinator

We’re searching for a proactive and versatile Executive Assistant & Process Coordinator to be the right hand to our CEO, President, and COO. This role is perfect for someone who thrives in a fast-paced environment, loves keeping things organized, and enjoys working with people as much as processes.

You’ll be the go-to person for executive support, daily operations, and culture initiatives — while also helping shape how our company runs through process improvement. If you’re detail-driven, people-oriented, and excited about making an impact, this role could be your next big move.

What You’ll Do

Executive Support

• Keep the CEO, President, and COO on track by managing calendars, scheduling, and meetings.
• Prepare agendas, materials, and meeting notes that help leadership stay focused.
• Create and polish communications, presentations, reports, and correspondence.
• Coordinate travel and handle expense reporting with ease.

Operations & Facilities

• Oversee company vehicles — from maintenance and registrations to usage records.
• Manage licensing, permitting, and compliance documents.
• Keep the office running smoothly by coordinating vendors, supplies, and maintenance.
• Maintain accurate company records and well-organized files.

People & HR Support

• Assist with onboarding and offboarding to make transitions seamless.
• Keep safety records up to date and help coordinate training schedules.
• Support company-wide communication so everyone stays in the loop.
• Contribute to employee engagement and culture-building activities.

Process & Continuous Improvement

• Work closely with leadership to design and improve processes that make the business run better.
• Update Standard Operating Procedures (SOPs) and workflows.
• Track results, suggest improvements, and support training during rollouts.

What We’re Looking For

• Experience as an Executive Assistant, Operations Coordinator, or similar role.
• Strong organizational skills with the ability to manage multiple priorities at once.
• Clear and professional communication skills — written and verbal.
• Comfort with MS Office, project management tools, and other productivity platforms.
• Experience with HR administration, compliance, or facilities coordination is a plus.
• A proactive, resourceful approach with a knack for problem-solving.
• Professionalism, discretion, and the ability to handle sensitive information.

Key Traits That Make You a Fit

• Flexible & Organized – You balance executive priorities with operational needs.
• People-Centered – You build strong relationships and care about team culture.
• Detail-Oriented – You stay on top of the details that keep everything moving.
• Process-Minded – You see opportunities to make things better and more efficient.
• Professional & Trusted – You’re a reliable partner to leadership.

This is a unique opportunity to step into a role where no two days look the same, and your impact will be felt across the entire organization.

Link Recruiting, LLC is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.