Project and Administrative Coordinator

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The University of Michigan Arts Initiative seeks to illuminate and expand human connections, inspire collaborative creativity, and build a more just and equitable world through the arts. The Arts Initiative seeks a Graphic Designer and Communications Assistant to design promotional materials and assist with support of Arts Initiative Communications. Primary responsibilities include developing collateral for programs and events; coordinating implementation of branding, assisting with development of newsletter and promotion; and supporting social media efforts. The successful candidate will demonstrate the ability to manage multiple projects with varying timelines with acute attention to detail, and build high-quality relationships with staff, artists, donors, and students. The Graphic Designer and Communications Assistant reports to the Associate Managing Director of the Arts Initiative. This position is based in Ann Arbor, MI and will be hybrid in nature working both remotely and on site. This position is a three-year term with possibility for extension.

Who We Are

The University of Michigan is a leader in arts research, creation, education and presentation. As this initiative matures in the years ahead, we will have the opportunity to create new dimensions of U-M excellence through the arts-ones that are perhaps unknown to us today.

Responsibilities*

Project and Admin Coordinator has the following duties and responsibilities:

Marketing and Communications Support (70%):

• Support Arts Initiative staff with marketing for programs and events
• Work with stakeholders - students, faculty, and representatives from other departments for planning and collaboration
• Work with Arts Initiative staff in scheduling social media and PR needs, including outreach to partner units, promotion, and communication with speakers and partners
• Support and coordinate with Arts Initiative Staff and communications to send out emails, newsletters, and invitations for events
• Maintain the Arts Initiative website and provide technical assistance or trouble-shooting for staff who have edit access
• Attend events and represent the Arts Initiative on campus and in the public to cover events in communication collateral
• Contribute to a culture of professionalism, high proficiency, empathy, and humanism. Perform other duties and responsibilities as assigned and as necessary to achieve the objectives of the initiative.

Administration (30%):

• Manage and support upkeep of Mailchimp and list segmentation
• Organize visual assets including photos in collaboration with Project/Admin Coordinator and Arts Communication Strategist
• Assist with compilation of Mailchimp usage reports
• Check and respond to Arts Initiative email account
• Create and manage excel spreadsheets and contact lists in Mailchimp
• Assist with preparation of presentations and information about the Arts Initiative

Required Qualifications*

The successful candidate will have a background in the arts and/or in some combination of production/project management, academic programming, arts programming, event planning, administrative support.

• Candidates must have the ability to communicate effectively with all levels of personnel. Strong written and oral communication skills are essential, including the ability to exercise tact and diplomacy, and the ability to maintain confidentiality in matters of a sensitive or confidential nature. Must have the ability to think clearly and speak effectively in difficult situations.
• Ability to multitask, meet deadlines, and problem solve creatively.
• A team player with a sense of humor
• Strong computer fluency with Google Suite, Adobe Suite, and task management software
• Social media fluency

Desired Qualifications*

• Bachelor's degree and some administration experience
• Visual document creation and layout, such as the Adobe Creative Suite

Additional Information

In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off; retirement plan with two-for-one matching contributions after the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses.

Salary This is a non-exempt, 60% position at the University of Michigan.

Commitment to Diversity, Equity, and Inclusion The University of Michigan values a diverse group of students, faculty, staff, and administrators that includes people of different race and ethnicity, national origin, gender and gender expression, socioeconomic status, sexual orientation, religious commitment, age, and disability status. We aim to create a community of mutual respect and trust where everyone's backgrounds, identities, and views are represented without any threat of bias, harassment, intimidation, or discrimination.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Opening ID

242754

Working Title

Project and Administrative Coordinator

Job Title

Admin Coord/Project Coord

Work Location

Ann Arbor Campus

Ann Arbor, MI

Full/Part Time

Part-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Acad & Fac Affairs

Department

Arts Initiative

Posting Begin/End Date

12/04/2025 - 12/11/2025

Career Interest

Administration