Administrative Coordinator

Job Description:

The Administrative Coordinator provides high-level administrative and financial support to faculty, researchers, students, and visitors in the Department of Visual Art. This includes: planning and management of visiting artist programs and Department events, meetings and undergraduate activities; arranging travel logistics and hospitality arrangements; processing transactions, reimbursements, and purchase orders and monitoring the budget; providing academic support to faculty and distributing mail.

The Coordinator is also responsible for general administrative support for the Department and assists with calendar management, event support, answering general inquiries, inputting maintenance requests and tracking them and liaising with internal offices.

The incumbent also manages the student employees including hiring, training, scheduling, payroll and time tracking. The Coordinator actively maintains knowledge of relevant University policies.

The ideal candidate will be customer service-oriented, resourceful, proactive, self-motivated and have a strong aptitude for learning and becoming proficient in multiple computer applications.

Education and Experience

Bachelor's degree and a minimum of 1 years' experience, or equivalent combination of education/experience.

Experience in an academic setting is preferred and familiarity with and an interest in the humanities and social sciences highly desirable.

Strong communication skills, both orally and in writing with the ability to elicit and communicate information in a clear, informative and concise manner.

Excellent administrative, interpersonal and organizational skills and the ability to prioritize workload.

Customer-focused, customer service oriented.

Proficiency in, ability, and willingness to learn, Microsoft applications (in particular Excel), Google Workspace (sheets, docs, Gmail, etc.), Adobe, Workday, Zoom and other systems.

Ability to independently develop and implement short- and long-term goals.

Excellent attention to detail and ability to handle sensitive matters and confidential information.

Ability to work independently and as part of a team.

Additional physical demands and working conditions:

The incumbent may need to attend some evening or weekend events.

The incumbent is expected to work on Commencement weekend.

Some of the art materials can be heavy and weigh up to 50 pounds.

Why Brown?

Brown University is a leading research university that is distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers flexible work/life balance; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more. Read more about the benefits of working at Brown here.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Applicants must submit a cover letter and CV/resume.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2026-04-07

Job Posting Title:

Administrative Coordinator

Department:

Department of Visual Art

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type :

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact [email protected].

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.