Litigation Legal Assistant

Job Description

Job Description

Litigation Legal Assistant

First-class Grand Rapids law firm is in need of a litigation legal assistant to work within the litigation practice group.

Candidate must have at least three years of litigation experience supporting attorneys with their practice to include E-filing in district, county and state courts. Advanced proficiency in computer software and applications, including Microsoft Office Suites is required. Any prior experience within family law (divorce decrees, temporary and final orders, parenting plans, child support orders, etc...) is also a plus!

Responsibilities Include:

• Types correspondence, memos, pleadings, briefs, forms, and other documents in proper legal formatting, ranging from simple to very complex while fully utilizing the available resources. Carefully proofreads all documents to ensure they are accurate, consistent, and professionally presented. Transcribes documents from dictation as required.
• Maintains electronic client files efficiently and systematically. Retains hard copy working files only until the matter is closed. Ensures emails and other electronic documents are properly filed in the document management system. Converts hard copy files to electronic format, keeping all records up to date. Orders new sub-files as needed, adhering to practice group standards.
• Handles telephone calls with courtesy and professionalism, swiftly forwarding relevant messages to the appropriate parties. Manages calls efficiently, promptly addressing client information requests, and keeping timekeepers updated on conversations.
• Opens new matters, ensuring all client information is complete and compliant with Firm procedures. Enters accurate client matter numbers for correct billing and arranges the proper delivery of documents and projects via courier, hand delivery, or other special services.
• Monitors project status and keeps timekeepers informed of deadlines and commitments. Maintains and tracks docket information, coordinates electronic filings, and interacts with federal, state, and local agencies and courts to ensure proper documentation and filings.
• Manages timekeeper calendars, travel, expenses, and meeting logistics. Assists timekeepers with practice group meetings and events, and tracks project status and deadlines, ensuring timely updates and electronic filings.
• Reviews and edits time entries in the timekeeping system before they are released into the billing system, ensuring accurate and complete information is entered before each weekly and monthly deadline.
• Proofreads and edits client billing memos for accuracy and distribution. Coordinates special billing arrangements based on client request

The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to manage multiple tasks simultaneously while maintaining a high standard of work.

This is a direct hire, full-time, in office position that offers competitive hourly pay and excellent benefits.

Company Description

Since the early 1990s, Personnel Management Solutions, Inc.'s recruiting specialists have been a valuable resource to many different companies in various industries throughout the Midwest and Florida. Although much of our expertise is within law firms and the law departments of major corporations, as well as having a strong presence within the medical field, we have also served accounting and architectural firms, automotive and manufacturing companies, non-profit organizations, property management, and many other industries.

Company Description

Since the early 1990s, Personnel Management Solutions, Inc.'s recruiting specialists have been a valuable resource to many different companies in various industries throughout the Midwest and Florida. Although much of our expertise is within law firms and the law departments of major corporations, as well as having a strong presence within the medical field, we have also served accounting and architectural firms, automotive and manufacturing companies, non-profit organizations, property management, and many other industries.