Administrative Assistant

Job Description

Job Description

Job Purpose:

The duties of the Administrative Coordinator include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities.

Essential Duties and Responsibilities:

• Administrative Coordinator responsibilities include preparing reports and maintaining appropriate filing systems.

• They should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. Ultimately.

• Company Confidentiality Policies are a must.

• Write and distribute email, correspondence memos, letters, faxes, and forms.

• Develop and maintain a filing system.

• Provide administrative support to the admin staff and management team.

• Perform clerical tasks such as filing, photocopying, and organizing documents.

• Proofread and edit documents for accuracy and clarity.

• Schedule background checks, Physical and TB for new hires.

• Maintain employee files to comply with State Laws - Maintain Residential Books to comply with state Law.

• Assist with interviewing potential Candidates

• Coordinate new hire onboarding.

• Assist with data entry and record keeping.

• Maintain office supplies inventory and place orders when necessary

Benefits:

Medical, Dental and Vision, Vacation hours and earned sick time after a 90 day probation period. 401k, referral bonus.

Skills

• Proven experience as an administrative assistant or office admin assistant

• Working knowledge of office equipment, like printers and fax machines

• Excellent time management skills and the ability to prioritize work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

• High School degree: additional qualification as an administrative assistant or Secretary will be a plus.

• Education and/ or Work Experience Requirements:

  High School Diploma or equivalent required. A minimum of 2-3 years’ experience as an Administrative Assistant. Must possess excellent customer service skills. Must be able to read, write, and speak English fluently. Must be able to work as a valuable part of management team. Ability to work scheduled hours as required.