Coordinator, Proposal

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Under the supervision of the Proposal Manager, this role is responsible for the coordination of proposal/tender/quote submissions from bid/no bid decisions through contract execution. In this role you will collaborate with multiple teams including Estimators and Operations to ensure that we are submitting high quality responses to our clients. To be chosen for this role you must have prior experience in proposal coordination, and effective verbal and written communication skills.

What You'll Do Here:

• Proposal Development and Coordination
  • Coordinates the end-to-end process for RFPs, RFQs, and other client solicitations, from kickoff through final delivery.
  • Review bid documents to break down/assign deliverables, identify key requirements and deadlines, schedule and facilitate kickoff calls and touchpoints.
  • Review submission documents for mandatory compliance and assemble, format, and polish proposals to meet client expectations and Aecon quality standards.
  • Build proposal presentation materials in PowerPoint and support conceptual graphics using tools like Build-a-Graphic.
• Content Creation and Management
  • Draft and edit proposal sections, including proposal narratives, resumes, cover letters, executive summaries, project descriptions, and standard boiler plate responses.
  • Collaborate with subject matter experts to develop new plans and technical content and translate it into clear, client-focused language.
  • Update a library of proposal materials, including templates, project descriptions, team bios, and boilerplate content, for efficient reuse.
• Branding and Quality Assurance
  • Ensure proposals reflect company brand voice, messaging, and visual identity.
  • Conduct quality checks for compliance, consistency, grammar, and accuracy.
• Business Development Support
  • Assist with strategy content, BD decks, and pipeline management.
  • Participate in proposal strategy and review sessions.
• Process Improvement
  • Identify opportunities to improve workflows, tools, and templates that streamline the proposal process.

What You Bring to the Team:

• 1–3 years of proposal experience, preferably in architecture, engineering, or construction (AEC) industry.
• Strong English writing and editing skills with high attention to detail.
• Technology Proficiency: in Microsoft Office (Word, PowerPoint), Adobe Acrobat, and SharePoint.
• Education: APMP Foundation or Practitioner Certification and/or bachelor’s degree in business, marketing, communications, English, or a related field preferred.
• Action Oriented: Takes initiative and handles challenges with a can-do attitude. With the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Collaborates: Works cooperatively across teams to achieve shared objectives.
• Communicates Effectively: Adapts communication style to audience and encourages open dialogue.
• Interpersonal Savvy: Builds rapport and manages dynamics with tact and diplomacy.
• Situational Adaptability: Adjusts approach based on changing priorities and circumstances.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.