Substitute administrative assistant

At West Michigan Academy of Environmental Science, our goal is clear; to create an environment where children advance in learning because they learn through discovery.

Open Position: Substitute Administrative Assistant (As Needed)

About WMAES

Wonder what it would be like to go snowshoeing through a maple forest? Or what it may be like to grow your own food in a greenhouse? Students at West Michigan Academy of Environmental Science (WMAES) don't wonder what they know! Come be a part of our 62-acres of an outdoor classroom to expand your child's love of learning. Working gardens, nature trails, forests, wetlands and prairies are all available for students to explore. WMAES students transition from desks to dirt, creating an environment for all students to learn. WMAES knows that teachers are the heart of the school and are surrounded by a support system that is committed to the success of every child.

Qualities Of a Successful Candidate

• A comfortability in an outdoor setting and a knack for creativity and innovation, incorporating hands-on activities, experiential learning, and interactive teaching methods to make environmental/outdoor learning engaging and impactful.
• An unwavering belief that all children can learn and exceed at high levels.
• A strong desire to achieve outstanding results in the pursuit of excellence for students.
• Strong interpersonal skills, fostering positive relationships with children, parents and other staff members. They should be able to work collaboratively, promoting a harmonious learning environment.
  
  

As the Administrative Assistant, your core responsibilities will include, but are not limited to, the following:

Essential Performance Responsibilities

• Performs usual office routines.
• Handles and prepares correspondence for the school leader and academy board.
• Maintains student records as required by law and by local policy.
• Receives and routes all incoming calls.
• Demonstrates positive customer and community relations at all times with all people.
• Serves as the School Leader's frontline representative.
• Maintains the daily teacher attendance record and substitute teacher records.
• Assists teachers in preparing instructional materials upon request.
• Processes enrollment procedures for all students.
• Carries out financial operations at the site level, including payroll, purchasing and financial accounting.
• Compiles and maintains an up-to-date directory of students and staff throughout the year.
• Maintains a log of visitors to the academy.
• Applies positive customer service to the role and is perceived as a team member by the staff.
• Assists teachers with simple technology questions.
• Manages the academy website.
• Carries out other duties assigned by the school leader and Choice Schools Associates, L.L.C.
  
  

Job Goal: To assure the smooth and efficient operation of the academy office as the communications and operations center for the partnership between internal and external stakeholders in achieving educational excellence for all children.

Essential Skills and Competencies: While we will consider a broad range of backgrounds, the ideal candidate would have the following qualifications/experience:

Minimum Requirements

• High school diploma required
• Exemplary work habits verified by reference check.
• Computer skills in data processing, spreadsheets, databases and research.
• Valid Michigan driver's license.
  
  

Desired Qualifications

• Associates degree or two years of college credits.
• Trained in CPR and first aid.
• Ability to communicate with students, staff and parents.
• Use of proper grammar and vocabulary.
• Reputation for self-control and sound interpersonal skills.
• Experience in an educational setting with school-age children is desired.
• Knowledge of and skills working with students and families of all backgrounds.
  
  

Work Location: 4463 Leonard ST SW, Grand Rapids, MI 49534

Please contact [email protected] with questions.

Choice Schools is a team of educators, literacy specialists, student advocates and many other professions, but first and foremost, we are parents, moms, dads, guardians, grandparents, aunts and uncles who love kids. As a nationally accredited and regionally recognized full-service education service provider, student learning is our organization's mission. We provide a student-focused approach to customized school operations support, including instruction, finance, compliance, communications, human resources, enrollment, curriculum and professional development. Our student-centric philosophy drives us to the path to greatness, allowing everyone - students, staff, teachers, board members and stakeholders to thrive. After more than 20 years of serving diverse models of schools, Choice is committed to being Michigan's most trusted education service provider with the highest-performing schools.

Choice is an Education Service Provider for charter schools in Michigan and is the employer. Please visit for more information. EEOC