Office Manager

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Tuition assistance
• Vision insurance

Nino Salvaggio is currently looking for an Office Manager to work in our Bloomfield location.

RESPONSIBILITIES:

• Responsible for the overall administration of the stores office and assisting the General Manager, Corporate Office, Director of Operations, Human Resource Manager and President as directed.
• Processes new hire paperwork, ensuring completion and accuracy of all documents while conducting in person orientations.
• Maintain employee personnel files, following all laws, guidelines, policies and procedures.
• Conduct new hire orientation for all new hires (making yourself available some evenings or weekends based upon new hires availability).
• Assist with pre-employment reference checks and reports any inconsistencies to Human Resource Manager.
• Oversee the driver program for the store ensuring completion of process before driver assignment.
• Assist in compiling EEO-1 information for the store and submitting to the Payroll Manager on a timely basis.
• Assist in exit interview process.
• Collect, organize and distribute completed applications ensures that all applications are handled per company guidelines and applicable laws.
• Maintain administrative paperwork for managers, ensuring that all necessary forms and paperwork is in stock and available for management use.
• Assist department managers and General Manager with the interview and hiring process for applicants.
• Sorts mail for the store ensuring it is properly and timely distributed.
• Answers the store telephone, routes calls to appropriate departments, including the corporate office.
• Ensures that all donation requests are handled properly.
• Ensures that all transfer tickets are routed to the appropriate stores.
• Order and stock office supplies and any other supplies necessary for the office/store.
• Properly track all full-time employee benefits eligibility, enrollment accuracy and terminations.
• Properly administer the performance evaluation process for all associates within the store in a timely fashion.
• Maintain record of any and all medical notes, FMLA leave requests, FMLA qualifying events, unemployment claims, workers compensation claims, etc. and notify management with new instances and updates.
• Assist with the count and safe audits as needed, informing the Accounting Manager and/or General Manager of any discrepancies or issues.
• Assist front end with cash handling responsibilities, including ATM maintenance, cash count, reconciliation of daily cash sheets, researching discrepancies, etc., adhering to cash management guidelines.
• Oversees management functions on the time management system.
• Monitor work schedules for minors adhering the State of Michigan Department of Labor guidelines and report violations to the General Manager and/or Human Resource Manager.
• Oversee and administer the Nino Salvaggio International Marketplace Responsible Alcohol Sales (R.A.S.) training program.
• Work with the Customer Service Manager to ensure that all cashiers, Customer Service Managers and any/all Support Managers (i.e. Closing Managers, Assistant General Managers, etc.) have attended and passed the R.A.S. class before they ring on the register and/or oversee store operations.
• Oversee and properly maintain all R.A.S. files to maintain record of program completion and compliance according to company training standards.
• Organize and assist with school tours.
• Ensure that all employee injury and customer injury reports are processed promptly and properly.
• Observe and ensure strict confidentiality of all Company records, personnel information, pay rates, medical information, etc. and safeguards against unauthorized access to such information at all times.
• Safeguard and secure all information pertaining to employment matters, unemployment claims, benefit enrollment and/or employee records and ensure that such information is not released to any party without the proper consent(s).
• Assist with the Human Resource functions in the store, maintaining confidentiality and professionalism.
• Run daily and weekly reports of sales and hours, communicating the results with upper management.
• Review camera surveillance to assist in researching situations.
• Assists the department managers with holding staff accountable to all policies and procedures.
• Maintains good communications in the store and throughout the organization.
• Leads by example.
• Other duties as assigned or directed.

QUALIFICATIONS:

• One to two years related experience/and or training; or a combination of education and experience.
• Previous management experience preferred.
• Computer experience and human resource experience preferred.
• Must have reliable transportation.
• Must be able to work early mornings, nights and weekends.
• Must have previous management experience.
• Experience in customer service, benefits administration, cash management, human resource administration, etc.
• Excellent organizational skills (detail oriented, goal oriented, follow through).
• Great attitude (people skills, innovative, proactive).
• Must be at least 18 years of age and demonstrate a strong knowledge of administrative and human resource responsibilities.
• Excellent communication skills.
• Ability to multitask, problem solve and maintain a positive attitude.

BENEFITS:

• Health
• Dental
• Vision
• Short term disability
• Accident
• Hospitalization
• Critical illness
• Cancer
• Life insurance
• Flexible spending
• Education reimbursement
• 401K match
• Employee discount
• Company paid life insurance policy
• Company paid LTD policy

If you are interested in this position, please follow the 2 step application process which includes a formal application after some initial questions.

This position averages 45-50 hours per week.

EOE