Supply Chain Assistant

Job Description

Job Description

Position Summary

The Supply Chain Assistant supports both logistics and purchasing functions within the supply chain department. This role helps coordinate shipments, receive and deliver materials, and process purchase orders to ensure timely delivery of goods and services. The position requires a detail-oriented and organized individual who can balance hands-on logistics tasks with administrative purchasing responsibilities, while maintaining strong communication with vendors, customers, and internal teams.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Logistics / Shipping & Receiving

• Assist with scheduling and coordinating inbound and outbound shipments.
• Receive and inspect incoming materials, recording them accurately in the ERP system.
• Deliver received goods to the proper internal locations.
• Prepare paperwork for outgoing shipments, including jobs, services, returns, and miscellaneous items.
• Package and load outbound shipments in accordance with customer requirements.
• Operate forklifts, pallet jacks, or overhead cranes when needed (with proper certification/training).
• Support adherence to OSHA and workplace safety requirements.

Purchasing Support

• Help issue and track purchase orders in the ERP system.
• Work with vendors to confirm order status, delivery dates, and resolve discrepancies.
• Assist in monitoring vendor performance and escalating issues when necessary.
• Maintain purchasing files, records, and documentation.

General / Cross-Functional

• Maintain professionalism when interacting with vendors, customers, and internal staff.

• Assist with continuous improvement initiatives across supply chain functions.

• Provide general administrative and operational support to the Supply Chain Manager.

• Perform other related duties as assigned.

Desired Qualifications (Knowledge, Skills, and Abilities)

• 1–2 years of experience in purchasing, logistics, or related supply chain activities preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with ERP systems for purchasing/receiving a plus.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Effective verbal and written communication skills.
• Ability to adapt to changing priorities and work effectively in a team environment.
• Knowledge of OSHA and safety practices preferred.