Sourcing Assistant

Job Description

Job Description

Sourcing Assistant

Moore Mechanical | Cadillac

Compensation: $20–$25 per hour (based on experience)

Why Join Moore Mechanical?

At Moore Mechanical, we're committed to building great careers. As one of Michigan's leading HVAC and plumbing contractors, we provide employees with the opportunity to learn, grow, and advance within a stable and expanding company.

We're looking for motivated individuals who are organized, tech-savvy, and eager to contribute to a team-oriented environment. Whether your background is in customer service, administration, office support, dispatching, or a similar role, this position offers an excellent opportunity to develop valuable skills in purchasing, operations, and vendor coordination.

What We Offer

• Competitive pay with a top-performing mechanical contractor
• Stable, long-term career opportunity
• Ongoing training and development
• Career advancement opportunities
• Supportive and collaborative team environment
• Promote-from-within culture
• Growing company with strong leadership and vision

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Retirement Savings Plan with Company Match
• Paid Time Off
• Paid Holidays
• Life Insurance
• Ongoing Training & Professional Development

About Moore Mechanical

Moore Mechanical is a leading HVAC and plumbing contractor serving customers throughout Michigan. We have built our reputation on quality workmanship, exceptional customer service, and strong relationships with our customers, vendors, and employees.

As our company continues to grow, we are seeking team members who want to grow with us and make a meaningful impact on our operations and customer experience.

Position Overview

We are seeking a detail-oriented and dependable Sourcing Assistant to join our growing Purchasing Department.

This entry-level position supports purchasing activities, vendor communication, material coordination, and office operations. The Sourcing Assistant helps ensure that materials, information, and communication flow efficiently between vendors, field teams, and internal departments.

This role is ideal for someone who enjoys organization, problem-solving, working with technology, and supporting a fast-paced operation. Success in this position requires strong computer skills, attention to detail, excellent communication, and the ability to manage multiple priorities throughout the day.

No previous purchasing experience is required. We are willing to train the right individual who demonstrates a strong work ethic, positive attitude, and willingness to learn.

This is a full-time, in-office position. Remote or hybrid work is not available.

Key Responsibilities

Purchasing & Vendor Support

• Assist with creating and processing purchase orders
• Communicate with vendors regarding order status, delivery schedules, and material availability
• Track material deliveries and provide updates to internal teams
• Assist with coordinating deliveries to support field operations
• Maintain accurate purchasing records and documentation
• Help process material returns and vendor requests
• Follow up on purchase orders and delivery confirmations
• Enter and update information within company software systems
• Support the purchasing team with administrative and coordination tasks
• Assist with special projects and departmental initiatives as assigned

Administrative & Operations Support

• Answer and direct incoming phone calls
• Assist with customer and technician communication
• Support dispatching and scheduling efforts as needed
• Prepare and distribute work orders and related documentation
• Assist with invoice processing and administrative tasks
• Maintain organized electronic and physical records
• Support communication between departments
• Assist with office projects and process improvements
• Provide general administrative support to office staff

What We're Looking For

Required Skills & Qualifications

• Strong computer skills and ability to quickly learn new software systems
• Ability to effectively manage multiple incoming calls, material requests, and administrative tasks while maintaining accuracy, professionalism, and attention to detail.
• Proficiency with Microsoft Outlook, Excel, and Word
• Comfortable working with multiple software programs and digital platforms throughout the day
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong verbal and written communication skills
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• Strong customer service and problem-solving skills
• Ability to work effectively in a fast-paced office environment
• Ability to work independently and as part of a team
• Dependable, professional, and self-motivated
• Positive attitude and willingness to learn
• Minimum age of 18 years old

Preferred Qualifications

• Previous experience in customer service, administrative support, office coordination, dispatching, data entry, or a related role
• Experience working with ERP, purchasing, inventory, scheduling, or accounting software
• Experience in the construction, HVAC, plumbing, or service industry is a plus

Previous purchasing experience is not required. We are willing to train motivated individuals who demonstrate strong computer proficiency, attention to detail, communication skills, and a desire to learn.

Our Culture & Values

At Moore Mechanical, our success is built on three core values:

Honesty

We communicate openly, act with integrity, and do the right thing.

Positive Attitude

We approach challenges with optimism, professionalism, and a willingness to help others succeed.

Hard Work

We take pride in our work, remain committed to excellence, and consistently go the extra mile for our customers and teammates.

We foster a culture of teamwork, accountability, continuous improvement, and professional growth where employees are encouraged to develop their skills and build long-term careers.

Ready to Grow with Us?

If you're looking for an opportunity to build a career with a stable, growing company and want to be part of a team that values hard work, integrity, and development, we'd love to hear from you.

Apply today and start building your future with Moore Mechanical.

Job Applicant Privacy Notice (Short Form)

By applying for a position with MM Acquisitions Group, LLC ("we," "us"), you acknowledge that we will collect and use personal information about you for recruiting, hiring, and employment-related purposes. The information you provide (such as contact details, work history, education, licenses/certifications, references, and any communications with us) may be used to evaluate your application, verify your qualifications, communicate with you, manage interviews and offers, comply with legal obligations, and improve our hiring process.

We may share applicant information with service providers that help us run recruiting and hiring (for example, an applicant tracking system, interview scheduling, and—where permitted—background check, drug testing, credential verification, or similar providers). We require these providers to protect your information and use it only to provide services to us.

We retain applicant information for as long as reasonably necessary for hiring decisions, recordkeeping, compliance, and legitimate business needs. We maintain reasonable administrative, technical, and physical safeguards, but no method of transmission or storage is 100% secure.

You may request access to or correction of your applicant information by contacting [email protected] . If you need a reasonable accommodation to apply or interview, contact (800) 504-1058 . If a background check is required for a role, you will receive any legally required notices and authorizations separately.

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