Administrative Assistant

Administrative Assistant / Order Entry / Inventory Control

Jenison, MI

Full-Time |8am-5pm Monday-Friday

Position Summary:

We are seeking a professional and detail-oriented Administrative Assistant / Order Entry / Inventory Control professional to support daily office operations. This role serves as a primary point of contact for internal and external customers, processes customer orders, supports inventory accuracy, and provides general administrative assistance to support company growth.

The ideal candidate is organized, personable, adaptable, and able to manage multiple priorities in a fast-paced office environment.

Key Responsibilities:

• Serve as a primary point of contact for internal and external customers
• Process incoming customer orders accurately and efficiently
• Maintain and reconcile inventory records as needed
• Answer phones and route calls to appropriate personnel
• Provide general office support, including scheduling meetings and administrative tasks
• Manage and maintain physical and electronic files
• Draft internal and external communications as requested
• Receive, sign for, and distribute mail and packages
• Order office supplies and coordinate food, beverages, and catering for meetings
• Run local office errands as needed
• Perform routine and non-routine duties with minimal supervision
• Occasionally work evening hours or travel out of state for conferences or professional events
• Other duties as assigned

Qualifications:

• Minimum of 3 years of administrative or clerical experience
• Order entry and inventory experience preferred but not required
• Strong working knowledge of Microsoft Office (Excel, Word, PowerPoint required)
• Excellent organizational, time management, and multitasking skills
• High attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines
• Strong written and verbal communication skills
• Professional demeanor with the ability to handle confidential information discreetly
• Team-oriented with flexibility to support office coverage during busy periods

Physical Requirements:

• Prolonged periods of sitting and computer work
• Ability to lift up to 20 lbs
• Ability to bend, twist, and move throughout the office as needed

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