Project Coordinator

Roles/Responsibilities:

• Assist in coordinating one or more large, complex IT projects, typically lasting longer than 6 months, involving 20 or more team members, and requiring regular communication and coordination with stakeholders at various levels.
• Support adherence to State of Michigan project management methodologies, including SUITE, investment management, and systems engineering methodology.
• Aid in organizing cross-functional teams through all phases of project planning and execution, including the creation of integrated schedules, risk management plans, and budget tracking.
• Track and report on project progress related to scope, quality, schedule, and budget. Highlight any potential issues or risks to senior leadership in a timely manner.
• Assist in planning long-term project milestones and releases to support organizational strategic goals, ensuring alignment with broader enterprise initiatives.
• Collaborate with IT and business stakeholders to understand technical requirements, ensuring project activities align with business needs while adhering to SOM best practices and industry standards.
• Help implement structured change management practices, including supporting stakeholder engagement efforts to ensure the successful adoption of project deliverables.
• Change Management and Stakeholder Engagement: This position plays a key role in supporting change adoption by:
  • Assisting in integrating change management principles from the start of the project.
  • Collaborating with stakeholder engagement teams to develop communication plans, facilitate training sessions, and monitor organizational readiness.
  • Supporting stakeholders at all levels to reduce resistance, align expectations, and ensure successful long-term user adoption of new systems and processes.

Mandatory Skills:

1. Proven ability to assist in coordinating large, cross-functional teams and supporting high-visibility projects with medium to high risk.
2. Strong communication, organizational, and interpersonal skills, with experience working alongside Agency Leadership.
3. Ability to contribute to both technical delivery and change management efforts within complex environments.
4. Experience supporting vendor-managed projects with integrated technical components and a variety of stakeholder groups.
5. Clear and concise written and verbal communication is crucial to success and productivity in this role.

Desirable Skills: N/A