Parish Administrator

Job Description

Job Description

Parish Administrator

St. John’s Armenian Church , Southfield, MI

Reports to: Pastor / Parish Council

Supervises: Parish Administrator Assistant, Property & Maintenance Manager, Bookkeeper, and

Catering Event Coordinator

Status: Full-Time 30 hours max

Key Responsibilities

1. Administrator Leadership & Office Management

• Work closely with Parish leadership to implement operational and financial decisions, resolutions & policies.

• Supervise and support the Parish administrator Assistant, Bookkeeper, and Catering Event Coordinator, through coaching, direction, and performance feedback.

• Develop and maintain office policies, procedures, and administrator systems.

• Manage church calendars, facility usage, and coordination of services and event logistics

• Ensure timely communication of Parish announcements, bulletins, and digital updates.

• Coordinate the Annual Assembly, Annual Report and special Parish assemblies (Town Halls, etc.) with the Parish Council.

2. Financial Oversight

• Supervise Bookkeeper to ensure accurate financial recordkeeping, reporting, and compliance with church policies and procedures.

• Assist Treasurer with preparation of the monthly financial statements, annual budget development in consultation with the Treasurer, Parish Council, and auditors as needed.

• Monitor expenses and report any significant variances to Treasurer and Parish Council.

• Collaborate with Treasurer to assure proper controls of cash collections, deposits, disbursements and bank reconciliations.

• Oversee purchasing, vendor contracts, and monitor all expenses to assure their conformity with the approved annual budget and Church policies and procedures.

• Oversee Bookkeeper in Accounts Receivable, Accounts Payable and Payroll functions.

• Coordinate with Treasurer all tax and compliance filings (i.e. payroll taxes, W2s, 1099s, liquor license, quarterly and annual filings).

3. Human Resources & Staff Support

• Coordinate hiring, onboarding, training, scheduling and any terminations for administrative and support staff in consultation with Parish Council.

• Maintain personnel files, job descriptions, salary & benefit ranges for each position, Time- off records, and HR documentation.

• Support a positive, collaborative, and mission-aligned work culture.

4. Communication & Parish Support

• Serve as a central point of contact for staff, volunteers, ministry leaders, and parishioners and stewards.

• Report and provide updates at Parish Council meetings on matters requiring needs, approvals, etc.

• Ensure clear, Timely communication across all platforms (email, website, social media, printed materials).

5. Compliance & Records Management

• Maintain church records, database systems, and official documents.

• Manage the selection, renewal, and compliance of all church insurance policies.

• Ensure compliance with policies, insurance requirements, and legal obligations.

Qualifications

Required:

• College degree and 3–5 years of administrative or operations management experience.

• Proficiency in Microsoft Office Suite and virtual meeting platforms, and working knowledge of Constant Contact, Canva, ACS Technologies software preferred.

• Experience supervising staff and volunteers.

• Strong organizational, communication, and Time-management skills.

• Excellent understanding of financial management (including preparation of financial statement), human resources management and strategic planning.

• Ability to manage multiple priorities with attention to detail. Ability to maintain confidentiality and exercise sound judgement.

Preferred:

• Experience in a church, nonprofit, or ministry environment.

• Fluent in English required; some knowledge of Armenian or Russian is helpful.

• Initiative-taker capable of working independently and collaboratively.