Senior Manager, Information Records Governance

Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare diseases, cell & gene therapies and CNS. With several marketed products and a diverse pipeline of early- to late-stage investigational assets, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website or follow us on LinkedIn.

Job Overview

We are currently seeking a dynamic, highly motivated, and experienced individual for the position of Senior Manager, Information Record Governance *. * This position is responsible for the end-to-end management of the organization's data loss prevention (DLP) program, e-discovery processes, litigation hold administration, and records retention policies. This role ensures the protection, preservation, and defensible management of electronic information in compliance with legal, regulatory, and business requirements.

Job Duties and Responsibilities

Data Loss Prevention (DLP)

• Develop, implement, and maintain DLP policies and controls to safeguard sensitive information from unauthorized access, misuse, or leakage

• Monitor network, endpoints, and cloud environments for potential data breaches and respond to DLP alerts.

• Collaborate with IT and Legal teams to configure, test, and optimize DLP solutions.

• Conduct risk assessments and vulnerability analyses related to data protection.

• Provide training and awareness programs for employees on DLP best practices.

E-Discovery

• Manage the identification, preservation, collection, and processing of electronically stored information (ESI) for legal and regulatory matters

• Coordinate with Legal, Compliance, and IT teams to execute discovery plans and ensure defensibility of collected data.

• Operate and maintain e-discovery platforms and tools; apply search terms, filters, and deduplication techniques.

• Prepare documentation and reports for legal teams and regulators.

Litigation Holds

• Administer litigation hold processes, including issuing, tracking, and releasing holds in collaboration with Legal and Compliance

• Notify affected employees and ensure acknowledgment of holds; monitor compliance with preservation requirements.

• Maintain accurate records of active and released holds; periodically review holds for relevance and necessity.

• Support legal teams in responding to discovery requests and audits.

Records Retention

• Develop and enforce records retention schedules and policies in accordance with regulatory and business requirements

• Oversee the secure storage, retrieval, and disposal of records, both physical and electronic.

• Suspend routine deletion procedures when litigation, investigation, or regulatory events require preservation.

• Conduct periodic audits to ensure compliance with retention and disposal policies.

Key Core Competencies

• Attention to detail and commitment to compliance.

• Ability to manage multiple priorities and deadlines.

• Collaborative approach with Legal, IT, and Compliance teams.

• Problem-solving and incident response skills.

• Ability to educate and influence at all levels of the organization.

Qualifications

• Bachelor's degree in Information Systems, Computer Science, Legal Studies, or related field.

• Relevant certifications (e.g., CEDS, CISSP, CISM) preferred.

• 6+ year experience partnering with Legal or Compliance teams to ensure adherence to regulatory requirements and organizational policies and 3+ years of experience in DLP, e-discovery, records management, or information governance.

• Proficiency with DLP and e-discovery tools (e.g., Microsoft DLP, Symantec, Relativity, Nuix).

• Excellent analytical, organizational, and communication skills.

• Strong understanding of data protection regulations (e.g., GDPR, HIPAA, CCPA) and legal hold protocols.

The base salary range for this role is $152,200 to $190,200. Base salary is part of our total rewards package which also includes the opportunity for merit-based salary increases, short incentive plan participation, eligibility for our 401(k) plan, medical, dental, vision, life and disability insurances and leaves provided in line with your work state. Our robust time-off policy includes flexible paid time off, 11 paid holidays plus additional time off for a shut-down period during the last week of December, 80 hours of paid sick time upon hire and each year thereafter. Total compensation, including base salary to be offered, will depend on elements unique to each candidate, including candidate experience, skills, education and other factors permitted by law.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Confidential Data : All information (written, verbal, electronic, etc.) that an employee encounters is considered confidential.

Compliance : Achieve and maintain Compliance with all applicable regulatory, legal and operational rules and procedures, by ensuring that all plans and activities for and on behalf of Sumitomo Pharma America (SMPA) and affiliates are carried out with the "best" industry practices and the highest ethical standards.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Mental/Physical Requirements : Fast paced environment handling multiple demands. Must be able to exercise appropriate judgment as necessary. Requires a high level of initiative and independence. Excellent written and oral communication skills required. Requires ability to use a personal computer for extended periods of time.

Sumitomo Pharma America (SMPA) is an Equal Employment Opportunity (EEO) employer

Qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare diseases, cell & gene therapies and CNS. With several marketed products and a diverse pipeline of early- to late-stage investigational assets, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website or follow us on LinkedIn.

Sumitomo Pharma America (SMPA) endeavors to make its application process accessible to all. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact SMPA at [email protected]

This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

At Sumitomo Pharma America, our work is guided by the Sumitomo Pharma mission, vision and values, which tie closely to our company's cultural pillars.

Our Mission

To broadly contribute to society through value creation based on innovative research and development activities for the betterment of healthcare and fuller lives of people worldwide

Our Vision

For Longer and Healthier Lives, we unlock the future with cutting edge technology and ideas