Office Assistant

Job Description

Job Description

We are looking for a dedicated Executive Assistant to join our team in Norton Shores, Michigan. This long-term contract position offers an opportunity to contribute to a variety of office tasks while supporting the sales team and maintaining efficient operations. If you are detail-oriented and thrive in a fast-paced environment, this role is ideal for you.

Responsibilities:

• Manage and organize files to ensure accurate record-keeping and easy retrieval.

• Provide administrative support to the sales team, including preparing documents and maintaining schedules.

• Handle marketing updates and ensure timely communication of changes.

• Perform receptionist duties, such as greeting visitors and answering inbound calls.

• Scan and digitize documents for efficient storage and access.

• Assist with general clerical tasks to maintain smooth office operations.

• Coordinate with team members to ensure deadlines and priorities are met.

• Address inquiries promptly and professionally to maintain positive relationships with clients and colleagues.

• Maintain a clean and organized workspace, fostering a productive environment.

• Concur use- if any for review of multiple expense reports per our policy
• PowerPoint presentation creation
• Financial acumen
• Create Excel spreadsheet with formulas would be outstanding!
• Coordinating and Booking schedules, hotels, cars, flights, meetings
• Ability to work confidently for a President

Proven experience in administrative duties, including handling inbound calls and greeting visitors.

• Proficiency in scanning and digitizing documents for electronic storage.

• Strong organizational skills to manage files and support multiple tasks efficiently.

• Excellent communication skills, both verbal and written, to interact with team members and clients.

• Ability to perform clerical tasks accurately and with attention to detail.

• Familiarity with office equipment and basic computer applications.

• Adaptability to handle a variety of responsibilities in a fast-paced setting.

• A proactive attitude and willingness to collaborate with others to achieve team goals.