Payment Processing Clerk

About us

At Safeguard Accounting, we blend professionalism with a touch of fun, delivering exceptional accounting services in a fast-paced environment. Our dynamic team thrives on efficiency and innovation, ensuring our clients receive top-notch financial support with a smile.

Our work environment includes:

• Work-from-home days
• Casual work attire
• Relaxed atmosphere
• Autonomy

Job Summary:

As a Payment Processing Clerk at our accounting firm, you will play a crucial role in managing the financial transactions of our clients across multiple states. Your primary responsibilities will involve the accurate and timely processing of vendor bills, ensuring that payments are made promptly and efficiently.

Supervisory Responsibilities:

• None.

Key Responsibilities:

1. Vendor Bill Processing : Enter and verify vendor bills into the accounting system for multiple clients, ensuring accuracy and completeness of information. This includes reviewing invoices for appropriate documentation and approval prior to payment.

2. Payment Processing: Prepare and process payments for approved vendor bills using various payment methods such as checks, electronic transfers, and online payment platforms. Coordinate with the appropriate stakeholders to obtain necessary approvals for payments.

3. Invoice Reconciliation: Reconcile vendor statements and resolve any discrepancies or issues in a timely manner. Follow up with vendors or internal teams as needed to address discrepancies and ensure accurate financial records.

4. Client Communication: Serve as a point of contact for client inquiries related to accounts payable matters. Communicate payment status and address any concerns or questions from clients regarding vendor bills and payments.

5. Compliance and Reporting: Ensure compliance with internal policies and procedures as well as relevant accounting regulations. Assist in generating reports and maintaining documentation related to accounts payable activities for client reporting and audit purposes.

6. Process Improvement: Identify opportunities for process improvements and efficiencies in accounts payable workflows. Collaborate with team members to implement best practices and streamline processes for enhanced productivity and accuracy.

Qualifications:

• Previous experience in accounts payable or similar financial role, preferably in a multi-client or accounting firm environment.
• Proficiency in accounting software and Microsoft Office applications, with strong data entry skills and attention to detail. Software skills test will be given during interview process to validate proficiency in Microsoft Excel. Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Teams is necessary for this position.
• Knowledge of accounting principles and practices, including understanding of accounts payable processes and procedures.
• Excellent communication and interpersonal skills, with the ability to anticipate work needs and interact professionally with clients and vendors.
• Strong organizational and time management abilities, with the capacity to prioritize tasks and meet deadlines in a fast-paced environment.
• Adaptability and willingness to learn, with a proactive approach to problem-solving and continuous improvement.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier. 10-key skills test will be given during interview process to validate 10-key speed.
• Ability to work independently and in a fast-paced environment. Typing skills test will be given during interview process to validate typing speed.

Education and Experience:

• High school diploma or equivalent required; Associates or Bachelors degree in Accounting preferred.
• Work related experience preferred.
• Proficiency in English.
• Data entry skills.
• Hands-on experience in operating spreadsheets.
• High degree of accuracy and attention to detail.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Opportunities:

• This position can accommodate part-time or full-time employment.
• After initial training period, there are ample opportunities to have a hybrid work environment or work 100% remotely.

Join our team and contribute to the success of our clients by ensuring accurate and efficient management of accounts payable activities across multiple states.

Job Types: Full-time, Part-time

Pay: $14.00 - $16.00 per hour

Expected hours: 30 - 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Life insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Work from home

Experience level:

• 1 year

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person