Administrative / Order Entry Assistant

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Position: Administrative and Order Entry Assistant

We are currently seeking a self-motivated Administrative and Order Entry Assistant to join our growing team. If you would like to join a dynamic team while improving your skills, then we would like to meet you!

We offer a competitive salary, company paid benefits, 401K match-up, vacation/sick time and other perks. Check us out at vandergraaf.com. Apply today!

About VDG

Van der Graaf is the leading Manufacturer of drum motors for over 40 years. We are internationally recognized manufacturer of high precision, heavy duty and efficient power transmission equipment for the conveyor industry with modern manufacturing plants in United States, Canada and Europe.

The unique drum motor is a one component conveyor drive which houses all parts internally, eliminating the need for external components like motor, gearbox, sprockets, chain, chain guard and pillow block bearings. The drum motor offers a versatile, less complex, and more efficient way to power your belt conveyor.

We provide reliable solutions through innovation, precision manufacturing processes and after sale support.

Our mission today continues as a manufacturer of superior products to meet customer needs in a changing marketplace.

Position Summary:

Administrative and order entry assistant is responsible for fulfilling clerical work and office assistant duties for various departments including purchasing, production, shipping, stockroom, and human resources. This is a critical role that aids communication between departments & multiple facilities, monitors schedules, maintains documentation, and maintains a presence at reception. General tasks include printing, scanning, and distributing paperwork, entering & recalling information in our ERP system, creating shipping documentation, composing emails, phone calls, and maintaining various documentation for order status.

Job Responsibilities

Administrative/ Office Support:

• Answer main reception door
• Retrieving post mail
• Monitor office supply levels

Order Entry:

• Monitor production & order schedules
• Review out-of-stock parts in demand
• Coordinate with other facilities regarding shipments for incoming parts
• Update Customer Service or After Sales Service on expected order ship date based on parts availability and machine shop scheduling
• Communicate with production engineering to facilitate amendments to work orders

Stockroom Administration Duties:

• Print, review, and distribute job travelers and collect redundant from the shop floor
• Inventory Transfer logistics & communication: Keeping track of which parts are in transit, when
• Receiving packing slips in ERP system (Epicor)

Purchasing:

• Scanning packing slips
• Receiving packing slips into ERP system (Epicor)
• Filing routine service receipts (AirGas, Safety Kleen, etc.)
• Collect & process monthly departmental consumable supplies requests

Shipping Duties:

• Create packing slips
• Creating bill of lading
• Scanning shipping documents
• Filing BOLs

_ Other: _

• Perform other duties as assigned by supervisor/ manager

Qualifications:

• High-school diploma
• College diploma or 5+ years' experience in business administration
• Industrial manufacturing experience is asset
• Ability to communicate effectively and professionally (written and verbal) with internal and external teams
• Applicant should demonstrate resourcefulness and initiative in implementing new processes
• Excellent attention to detail and well-developed problem-solving skills
• Collaborative team player, able to meet deadlines and adapt to changing business needs with the ability to work independently
• Knowledge & Proficiency in the use of Microsoft/PC based tools including MS Office (Outlook, Word, Excel)

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Are you proficient in using Microsoft Office (Outlook, Word, Excel)?

Education:

• High school or equivalent (Preferred)

Experience:

• Business administration: 5 years (Preferred)

Ability to Commute:

• Utica, MI 48315 (Required)

Work Location: In person