Administrative Assistant - Main Office

Mission Statement: Divine Child Elementary is a parish school dedicated to instilling

Catholic values and achieving academic excellence.

Job Summary: Divine Child Elementary School is seeking a welcoming, organized,

and faith-filled individual to serve as the full-time Administrative Assistant facilitating

the many functions of the Main Office. These duties range from hospitality and visitor

management to managing student attendance and offering leadership to various

school communication efforts. As the first point of contact for students, parents, staff,

and visitors, the ideal candidate represents the school with professionalism, warmth,

and a commitment to Catholic values. Through engagement in the daily operations

of the school office, this position is a catalyst for the safe, positive, effective, and

efficient operations of the school.

Employees of Divine Child Elementary School support and uphold the philosophy of

Catholic education and the mission, vision, and core beliefs of Divine Child

Elementary School. They act as witnesses to Gospel values by modeling the

teachings of Jesus Christ, and they support and adhere to the Code of Conduct and

policies and procedures of the school and Archdiocese of Detroit.

Job Responsibilities

• Serve as the primary point of contact for the school office, greeting visitors and

answering phones in a professional and welcoming manner, maintaining

protocols of school security identified by the school

• Manage daily student attendance records and student and guest

sign-in/sign-out processes with accuracy

• Provide administrative support to the principal, teachers, and staff
• Maintain student files, records, and databases in accordance with school

policies

• Maintain student health records, including annual report submission to state

database and organization of forms/medication for school field trips

• Support students throughout the school day, including attending to students’

needs when the school nurse is not available

• Assist with school communications, including newsletters, emails, and

announcements

• Maintain a log of parent volunteers, including ensuring parent volunteers meet

Necessary Qualifications

• Manage lunch monitor schedule, including soliciting volunteers for vacancies.
• Monitor staff attendance, securing substitute teachers when needed
• Coordinate and support school events, meetings, and activities
• Handle incoming and outgoing mail, deliveries, and general office

correspondence

• Maintain collection of office supplies and ensure the office environment is

organized and efficient

• Assist with tuition records, forms, and other clerical tasks as needed
• Respond to parent inquiries and direct concerns appropriately
• Uphold confidentiality and professionalism in all interactions
• Support the school’s mission by modeling Catholic values
• Perform all other duties as assigned

Preferred Qualifications

• Prior office or administrative experience, preferably in a school setting
• High school diploma required; associate’s or bachelor’s degree preferred
• Willingness to support the mission of Divine Child Catholic Schools and

Catholic education

• Proficiency in office software (Google Workspace, Microsoft Office, student

information systems (FACTS or similar))

• Strong organizational, communication, and interpersonal skills
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Experience handling confidential information with discretion
• Ability to work collaboratively with faculty, staff, parents, and parish

community

Physical Demands

The physical demands described represent those that must be met by an employee

to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the

Essential Functions.

• Sitting, standing, and walking for extended periods of time.
• Dexterity of hands and fingers to operate assigned equipment and a

computer keyboard.

• Hearing and speaking to exchange information in person and by phone.
• Reaching overhead and above shoulders to retrieve files and materials.
• Bending at the waist, kneeling, or crouching to file materials.
• The ability to occasionally lift and/or move up to 25 pounds.
• Seeing to read a variety of materials.

Work Environment

This position is centered in an Indoor school office environment, in a team-centered

office. There is a constant need for multitasking and demand to flexibly support

interruptions and unexpected situations.

Application Process

Interested applicants should submit the following materials: a cover letter, resume,

and a list of references to Mrs. Renee Crumrine, ***email_hidden***.

Divine Child Elementary School is an equal opportunity employer that makes

decisions regarding employment based on merit, qualifications, and abilities without

regards to race, color, national origin, or any other protected status.