Point of Use Specialist - Fulltime - Days (7a-3:30p) - Detroit

GENERAL SUMMARY:

The Point of Use Specialist will have overall ownership and accountability for supporting the procedural case cart picking function and proper documentation of supplies used and returned for the procedures/services assigned. The focus for this position will be to conduct the case cart picking function for procedural supplies in the Operating Room inventory locations, provide support to Clinicians including RN Circulator, Scrub Tech and Physician(s) during procedures, and performing audits/reconciliation after the cases to ensure proper documentation and inventory management. Assists with inventory management and optimization activities in order to minimize stock outs, overstock situations and coordinate and control supply expenses and primarily support seamless product flow in the OR. Ensures accurate documentation occur on Epic Medical Record during the procedure. The Point of Use Specialist will be required to support the Circulators and other clinical staff to ensure all preference card listed products are available prior to the surgeries and to enhance the picking and documentation processes.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

• Completes the case cart picking for items that live within Operating Room Inventory Locations, including sterile processes trays that are stored within Operating Room Inventory Locations
• Utilizes PeopleSoft Point of Use technology to scan all supply items onto patient encounter to be used during surgical procedure and returned to inventory for lack of use; include all necessary documentation i.e. quantity opened, quantity hold.
• Provides direct, hands on support to Clinical team (RN Circulator, Scrub Tech and Physician(s)_ during procedures within the Operating Room including obtaining additional supplies during the case that was not originally delivered from the pick tickets, scanning and recording the addition to the case.
• Responsible for rapidly looking up PeopleSoft item numbers at the request of the Clinician to support proper documentation.
• Serves as the primary communicator between Supply Chain Management and Surgical Services to inform surgical teams of daily new inventory products and product locations, product stock outs, and product substitution.
• Responsible for enforcing HFHS Vendor protocols within the sterile core of the Operating Room
• Performs product put-away activities for unused items returned from surgical procedure. 8. Responsible for managing the daily reports within POU system i.e. (Overdue Orders, Backorder, Low Stock, Out of Stock, Nearing Expiration, Bill only) and all other reports that fall under this role.
• Support hospital site and systemwide Preference Card maintenance process; communicating bin location changes to be reflected and updated on Epic pick tickets.
• Responsible for managing the inventory supply activity within the assigned OR rooms and ensuring proper PeopleSoft Point of Use patient encounter information reflects to the best of your knowledge, all supply utilization during respective surgical procedure.
• Responsible for managing the daily expiration inspection of all products entering Operating Room
• Responsible for managing the receipt and replenishment of supplies and the timely return of unused supplies to their appropriate areas.
• Work with the Supply Chain and Clinical leadership to create and implement best practices within the department.
• Interact and maintain positive employee relations with physicians, clinical nurses and technicians on a daily basis.

EDUCATION/EXPERIENCE REQUIRED:

• College Degree preferred in Logistics, Supply Chain Management or other related curriculum preferred, or equivalent work experience.
• High School Diploma or G.E.D. equivalent with a minimum of three (3) years prior work experience. Three to five (3-5) years of experience in an Operating Room or Procedural environment preferred, either clinical or Supply Chain oriented.
• Strong communication skills both verbal and written, ability to effectively execute plans, achieve results and improve overall operations.
• Must be able to follow established objectives and priorities.
• Must be able to focus on those things required to accomplish objectives and goals.
• Must be action and detailed oriented; demonstrates an energy for embracing challenges and changing priorities.
• Strong interpersonal skills, employee development and inventory management.
• Strong workflow management experience required.

• 
  Effective and efficient use of time management is paramount, able to attend to a broad range of activities.
• Strong computer skills, working knowledge of PeopleSoft, Excel, Word, PowerPoint and required web-based software programs.
• Basic knowledge of surgical operations and environment, as well as supplies and equipment used during surgery is desired.

Additional Details

This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.

Overview

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services – from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford’s care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation’s most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at henryford.com/careers.

Benefits

The health and overall well-being of our team members is our priority. That’s why we offer support in the various components of our team’s well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.

Equal Employment Opportunity/Affirmative Action Employer

Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is

committed to the hiring, advancement and fair treatment of all individuals without regard to

race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height,

weight, marital status, family status, gender identity, sexual orientation, and genetic information,

or any other protected status in accordance with applicable federal and state laws.