Sourcing Specialist

Sourcing Specialist

Mary Free Bed Summary

We have the great privilege of helping patients and families re-build their lives. It’s extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients “Ask for Mary,” they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers.

Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes. The growing Mary Free Bed Network provides patients throughout the state with access to our unique standard of care

Mission Statement

Restoring hope and freedom through rehabilitation.

Employment Value Proposition

At Mary Free Bed, we take pride in our values-based culture:

• Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.
• Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
• Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
• Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.
• A Proud Tradition . Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.

Summary

The Sourcing Specialist acts as the primary resource for supplier management activities. The Specialist will provide supply chain support to the assigned disciplines by assisting in obtaining quotations, creating purchase orders, executing best price practices and contract compliance, as well as standardizing product across the network. This position will also assist in developing strong vendor relationships through communication to both internal and external stakeholders, and act promptly to resolve open items within the supply chain team.

Essential Job Responsibilities

• Uses sourcing strategies to meet Mary Free Bed objectives. Develops relationships with internal customers and support areas to achieve organizational objectives, influences key stakeholders and develop strategic sourcing strategies.
• Directs the capital and project approval process, from submission to authorization.
• Assists in maintaining vendor relationships:
  • Requests quotes and pricing.
  • Completes cost comparison analyses.
  • Research’s new projects and equipment.
  • Ensures variety in supplier sourcing.
• Collects, processes, and tracks orders for assigned department(s) and/or location(s) utilizing required purchasing software.
  • Reviews order requests
  • Creates purchase requisitions and submit Purchase Orders to vendors
  • Verifies pricing is best available and maximizing benefits of group purchasing agreements
  • Monitors compliance with group purchasing contracts
  • Negotiates vendor pricing when necessary
  • Maintains current vendor product offering information and price lists
• Develops Statements of Work (SOWs)
• Assists in requests for information (RFI), requests for quotations (RFQ) and requests for proposal (RFP), as well as contract development and negotiation process for assigned products.
• Develops regular reports on contract milestones and supplier performance.
• Creates a customer-focused, service-based approach to working with stakeholders and suppliers, which emphasizes the creation and cultivation of cross-department relationships.
• Collaborates with project managers, facilities, and logistics vendors to assist with space and furniture planning during departmental relocations and renovations.
• Obtains quotations, submit purchase orders, follow-up and communicate with end-users to ensure the project gets completed successfully and on-time.
• Meets with vendors as needed and prepares cost comparisons for items requested.
• Coordinates with Accounts Payable to ensure the New Vendor Request process is completed successfully.

• Completes other duties as assigned.

Customer Service Responsibilities

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications

• Bachelor’s Degree - Materials Management, Business or similar degree preferred or equivalent experience in purchasing, supply chain or related and preferably within the healthcare setting.
• Initiative/ability to work independently.
• Strong attention to detail.
• Organizational skills.
• Communication/public relations skills.
• Computer skills.

Preferred Job Qualifications

• Ability to type 40 or more words per minute

Physical Requirements for Essential Job Qualification

Levels :

• None (No specific requirements)
• Occasionally (Less than 1/3)
• Frequently (1/3 to 2/3)
• Majority (More than 2/3)

Remain in a stationary position: Majority

Traverse or move around work location: Occasionally

Use keyboard: Frequently

Operate or use department specific equipment: Occasionally

Ascend/Descend equipment or ladder: None

Position self to accomplish the Essential Functions of the role: Frequently

Receive and communicate information and ideas for understanding: Frequently

Transport, position, and/or exert force:

Up to 10 pounds: Occasionally

Up to 25 pounds: Occasionally

Up to 50 pounds: Occasionally

Up to 75 pounds: _____

More than 100 pounds: _____

Other weight: Up to___ pounds _____

Other: _____

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at [email protected] .

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.