Administrative Assistant

Job Description

Job Description

Salary: $16.00-18.00

The mainmissionof the City Rescue Mission of Lansing, since its founding, has remainedto teach the Word of God as found in the Christian Bible (Romans 10:13-15), edify and equip the saints to be committed followers of Jesus Christ and His teachings (Ephesians 4:11-13), and present an authentic representation of traditional, Biblical Christianity (Philippians 1:9-11). For this reason, employees will be guided by the Doctrinal Statementestablishedby theBoard ofDirectors.

Mission Statement:To meet physical needs for Food and Shelter to bring those with spiritual needs the Hope that is found in Jesus Christ.

Vision Statement:To bring the lost to the Lord Jesus Christ and toestablishbelievers in the Christian Faith.

Reports To:Senior Director of Community Engagement.

JobOverview:The Community EngagementAdministrativeAssistants role encompasses many tasks that support the Senior Director of Community Engagement, the Community Engagement Department, and the City Rescue Mission as a whole.Theyare responsible foranswering and directingthe majority ofphone calls coming into the City Rescue Mission,representingthe City Rescue Mission and the Gospel well through every interaction.Assistwith various administrative tasks including printing, collating, filing, and laminatingfor various departments.This individualwillserve as support staff for the departmentasawhole includingrunning background checks,assistingwithrunningand entering deposit information into donor management software,as well asattending andassistingwith both internal and external events.This CE Admin Assistant will interact with many donors, volunteers, guests, and staff members and must be prepared torepresentthe Mission, and more importantly, Our Lord and Savior throughoutall ofthese interactions.

Expected Schedule-Full Time-Primarily1stShift-Community EngagementAdministrativeAssistantwill primarily work between 9am and 5pm Monday-Friday. They willoccasionallyberequiredto complete tasks orassistwith events that require themworkingas early as 7am or as late as 10pm.Occasional weekends/holidays.

Responsibilities and Duties:

• Must portray the City Rescue Mission in a positive and Christ-Honoring way, ready to share the gospel wheneverthe opportunity arises

• Answeringincomingcalls,ascertaining who they need to speak with, andtransferringthe call ortakingmessages for staff across multiple facilities. These calls include guests, donors, volunteers, and outside agencies/business.

• Maintain organization and neatness of CRM administrative spaces ensuring they are ready for both internal and external use

• Assisting with the organization and tracking of drives and continuous tracking of the donation barrels

• Print, Copy, Collate, and Laminate for the Community Engagement Department and other Departments as assignedby CE Director

• Review, Proofread, and Edit forms, documents,newsletters, and other communication materials as assigned

• Maintaincommunication withCommunityEngagement Department via all available communication tools

• Assistother Community Engagement Staff withadministrative tasks as needed/assigned

• Data entry of donations, statistics, donor information and more as assignedby CE Director- ensuring accuracy every time

• Maintain a clean and orderly workspace

• Attend all meetings and training sessions as scheduled

• Show the love of Christ, be readyat any timeto share the gospel and pray with guests

Qualifications:

• High School Diploma-Required

• Proficient use of the Microsoft Suite-Required

• 1+ Year in administrative role-Preferred

Skills:

• Ability to multi-task and work through frequentinterruptions

• Ability to develop, teach, and complete data entry inspreadsheets

• Ability to learn a new computer program within15daysof introduction

• Ability to proficiently use a phone system that spans multiple facilities- including answering, transferring, putting calls on hold, etc.,within15 daysof introduction.

• Ability to respectfully interact with guests, donors,andvolunteersno matter their background, temperament, preferences, or life choices

• Detail-oriented, organized, thorough, andpossessingthe ability to multitask well

• Ability to constantly assess the accuracy, neatness, and thoroughness of all work assignments

Foundation of Faith

• Be ready at all timesto give an answer of the Hope that lies within the committed follower of Christ, as outlined in the Christian Bible, with gentleness and respect (1 Peter 3:15).

• Live everyday life in submission to the authority of the Christian Bible (2 Timothy 3:15-17).

• Commit to continual training under those called to teach the doctrines of the faith and the Word of God, as well as to seek out fellowship with other believers (Hebrews 10:24-25), asevidencedby being a member in good standing in a local evangelical church.

Environment

TheCommunity Engagement Assistantwill need to be able to consistently work in a noisy anddistraction- filledenvironment.TheAssistantstask will occasionally require them to work in low temperatures,high temperatures, outdoor elements (e.g.rain, wind, snow),and small/enclosed spaces.

Physical Requirements-

The below listed abilitiesare required tobe able to complete the essential duties of the role:

TheCommunity Engagement Assistantwill need to be able to occasionally navigate 1-2 flights of stairs.They will need to be able to constantly move about a worksite or from one worksite to another. They occasionally need to be able to lift 25lbs in all directions. They will need to be able to complete 30 minutes of physically taxing work without a break and stand or walk for1hour without sitting down.

TheCommunity EngagementAssistantwill need to be able to constantly complete visual scans of indoor/outdoor areas in varying levels of light. They will need to occasionally complete tasks with repetitive motions that include the wrists,handsand/or fingers. They will need to be able to constantly communicate clearly with others to exchange information.

Benefits:

• Dental Insurance

• Vision Insurance

• Paid Sick Time

• Christian Counseling Services

• HealthInsurance

• Paid Vacation Days

• Bereavement Leave

Pay Range-$16.00-$18.00/hr

Be Aware-This Job Description serves to provide an overview of the role ofCommunityEngagementAssistant.It is not a task listand does not encompass all the details of this role. The employee will be expected to complete all tasks as assigned by theirDirectorand serve as needed throughout the City Rescue Mission of Lansing.