Administrative Assistant
Job Description
Job Description
We are looking for an Administrative Assistant to provide dependable office support for a non-profit organization in Michigan. This Contract position is ideal for someone who enjoys keeping daily operations organized, assisting internal teams, and creating a welcoming front-office experience. The role offers an opportunity to contribute to a busy administrative environment through communication, coordination, and accurate record management. 100% onsite, Monday- Friday: 8a-5p – hours reduced due to summer hours and ½ Fridays. After June 5th Fridays will be off and the role would be 34 hours a week. Contract role with a possibility of being hired in.
Responsibilities:
• Manage front-desk and general office activities, ensuring visitors and callers receive timely and helpful assistance.
• Respond to inbound phone calls, direct inquiries to the appropriate staff, and relay messages accurately.
• Perform data entry tasks with close attention to detail to maintain organized and current records.
• Support departmental administrative needs by preparing documents, handling routine correspondence, and assisting with scheduling.
• Maintain office files, forms, and supplies so day-to-day operations run smoothly and efficiently.
• Assist with a variety of general office duties as needed to support staff and business functions.
• Demonstrate reliable attendance, strong organization, and courteous communication.
• Handle physical office tasks such as filing, moving materials, and completing other duties that may require standing, walking, bending, or lifting items within established guidelines.
• Previous exposure to administrative support, receptionist, or office-based work is helpful; entry-level candidates are welcome to apply.• Ability to answer inbound calls professionally and communicate clearly with staff, visitors, and external contacts.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Comfortable working in an office environment with changing priorities and routine administrative deadlines.
• Dependable attendance, professionalism, and the ability to maintain confidentiality in a business setting.
• Basic organizational and time-management skills to handle multiple support tasks during the workday.
• Ability to perform occasional physical activities, including walking, standing, bending, stooping, and lifting materials as needed.
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