Executive Administrative Assistant II (Detroit Fire Department)

• Analyze departmental processes and operations to identify existing problems and possible improvements.
• Evaluate the efficiency of existing procedures.
• Determine the form, content, and frequency of activity reports.
• Review activity reports, personnel transactions, and material requisition.
• Review documents to ensure adherence to the appropriate format.
• Present exceptional cases to superiors and secure decisions.
• Study assigned problems such as a source of funds or major procedural problems and make reports and recommendations.
• Outline objectives to be attained.
• Schedule subordinates' work assignments.
• Obtain and make estimates of personnel, material, and time.
• Determine material and time requirements for completion of projects.
• Define responsibilities, and determine the number and type of personnel to be assigned to each activity.
• Follow progress, compare accomplishments with schedules, and make changes to ensure timely completion.
• Compare costs with estimates.
• Evaluate the performance of subordinates.
• Prepare reports.
• Handle disciplinary problems.
• Represent the department in contact with professional organizations, private concerns, and governmental agencies regarding departmental activities.

• High School Diploma and GED
• Bachelor's Degree in Public Administration, Business Administration, or a curriculum closely related to the major activity of the employing department.
• Five (5) years of increasingly responsible work experience supervising and coordinating general business activities (preferably in the employing department) and two (2) years of experience supervising technical and clerical employees.

• Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

• Interview: 70%
• Evaluation of Training, Experience & Personal Qualifications: 30%
• Total of Interview and Evaluation T.E.P: 100%

• Veteran Points: 0-15 points
• Detroit Residency Credit: 15 points

• Knowledge of work methods, procedures, and financial aspects of business activities such as budgeting, personnel, payroll, purchasing, and recordkeeping for accounting control.
• Knowledge of organizational principles, management techniques, and labor relations practices.
• Knowledge of operating practices and procedures in the department is indicated by the class title.
• Skilled in effectively interacting with departmental personnel and professional contacts.
• Ability to plan operations, secure and supply information, and carry out departmental activities.
• Ability to solve operational, supervisory, and administrative problems.
• Ability to effectively communicate, both verbally and in writing.

• The work is considered sedentary in nature, typically performed sitting for long periods of time at a desk with occasional periods of walking and standing.

• Work is typically performed in a professional office environment.
• The job routinely uses standard office equipment such as computers, telephones, photocopiers, and filing cabinets.

The above statements reflect the general nature and level of work performed by employees assigned to this class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Essential duties may vary from position to position.