Receptionist / AP Specialist

Job Description

Job Description

Position: Receptionist / AP Specialist

Location: Bloomfield Hills, MI

Employment Type : Full-Time

Plunkett Cooney, one of the Midwest's oldest and most respected law firms, is seeking a welcoming, tech-savvy, and dependable Receptionist / AP Specialist to join our Bloomfield Hills office. This position is ideal for someone who thrives in a professional environment, enjoys interacting with people, and takes pride in creating a positive first impression for clients and guests. The position is primarily an accounting position that monitors incoming expenses, ensuring compliance with internal and client guidelines, and processing check requests accurately and timely. The ideal candidate will be energetic, personable, and organized, with strong communication skills and a keen eye for detail.

Accounts Payable Specialist:

• Review and monitor accounts payable email inbox to identify and track billable expenses related to client accounts
• Reviews submitted expenses to ensure compliance with both internal company policies and external client guidelines
• Accurately and efficiently processes check requests across all office locations. Verifies supporting documentation, ensures appropriate coding, and meets established deadlines to maintain timely disbursement of payments
• Provides various Accounts Payable functions as needed, including data entry, reconciliations, and month-end close activities
• Maintains high level of accuracy and confidentiality in all tasks

Receptionist :

• Greet clients, visitors, and vendors in a courteous and professional manner
• Manage multi-line phone system using Teams; route calls appropriately and take accurate messages
• Coordinate and maintain conference room calendars for Bloomfield Hills and Detroit office
• Ensure all conference room technology is maintained and functioning properly
• The ability to troubleshoot basic conferencing technology issues
• Keep conference rooms clean, orderly, and presentable for meetings
• Assist with notarizing documents (notary certification preferred or willingness to obtain)
• Maintain a tidy and safe front desk and lobby area
• Any other related duties, as assigned

Qualifications:

• Proficiency in Microsoft Outlook, Word, and basic Excel
• Proficiency in Teams and Zoom
• Excellent telephone etiquette and customer service skills
• Strong written and verbal communication skills
• Prior experience in an office or professional services environment preferred
• Highly organized, detail-oriented, and able to multi-task effectively
• Self-starter with the ability to take initiative and meet deadlines under pressure
• Notary certification a plus (or willingness to become a notary)

This is a great opportunity to work in a collaborative legal environment where accuracy, communication, and service are valued. You'll gain experience supporting a professional legal team while developing your administrative and billing skills. This is an onsite position Monday-Friday (8:30 - 5:00). Interested candidates should submit their resumes to