Executive Administrative Assistant
- Provide day-to-day administrative support to senior executives, including managing complex calendars, scheduling meetings, and organizing domestic and international travel.
- Assist with confidential executive communications, including internal memos, stakeholder correspondence, and presentations involving technical and regulatory data.
- Coordinate logistics for board meetings, safety reviews, investor meetings, and cross-functional workshops and functional meetings, regional and global in nature.
- Maintain and organize confidential documents, including regulatory filings, safety protocols, operational reports, and industry certifications.
- Prepare and reconcile expense reports and assist in department budget tracking.
- Interface with plant leadership and HR leadership interface, R&D teams, legal, EHS (Environmental Health & Safety), and supply chain departments to support executive initiatives.
- Adherence to HR deadlines, track deadlines and deliverables related to compliance, quality assurance, and reporting schedules.
- Process purchase requisitions for all requirements of the Troy office.
- Assist with maintenance and operations of the Troy office.
- Provide vacation support to other Admins.
- Key member of the office engagement committee, identify event opportunities, support the scheduling, and ensure events are successful.
- Support confidential special projects including M&A and/JV activities.
- Ensure executives are fully briefed and prepared for all meetings with accurate, up-to-date materials and background.
- 5+ years of experience supporting senior-level executives, ideally in a manufacturing, chemical, or industrial environment.
- Strong understanding of regulatory and compliance-driven industries, such as chemical, pharmaceutical, or energy sectors.
- Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with document management systems and industry software is a plus. Workday or similar HRIS system highly desired.
- Demonstrated ability to manage confidential information with the utmost discretion.
- Strong organizational skills with the ability to anticipate needs, think critically, and offer solutions.
- Proven ability to assess office process flows and identify opportunities for improvement.
- Must have experience in booking International Travel
- Experience supporting executives in a publicly traded or global chemical company.
- Familiarity with regulatory frameworks such as OSHA, EPA, REACH, or TSCA.
- Candidate must a be a highly polished and professional candidate who has supported Senior Manager and up to C-Level Executives
5 - Administrative Support Workers (EEO-1 Job Categories-United States of America) We consider an individual's qualifications, skillset, and experience to determine final salary. This role is eligible for benefits such as health insurance and paid time off. The actual offer will be at the company's sole discretion and determined by relevant business considerations, including the final candidate's qualifications, years of experience, skillset, and geographic location. This is an active opening for which we are recruiting to fill immediately.
Recommended Jobs
Registered Nurse (RN)
Job Description Job Description Benefits: ~401(k) ~401(k) matching ~ Flexible schedule ~ Training & development Benefits/Perks Flexible Scheduling Competitive Compensation Ca…
Experienced Line Cook - Evening Shift
Job Description Job Description We are looking for a reliable, experienced Line Cook to join our team at the yacht club, working alongside Chef Victor in a fast-paced, high-quality kitchen. …
Preschool Assistant
Regina Caeli Academy is seeking a part-time assistant to assist in classical and Catholic Preschool 3/4 classroom for up to 14 hours per week at our center in Lapeer, Michigan. You do not need a teach…
Customer Service Representative
Hart Medical Equipment provides a full range of home care products and support services based on individual needs. We strive to conduct our patient care operation with the highest standards. We are a…
Dump Truck Driver
Job Description Job Description Part time dump truck driver, Delivering landscape materials to customers. CDL B minimum, CDL A preferred.
Senior Product Engineer (automotive headliners or doors)
Overview We are seeking a talented Product Engineer to support the design, development, and continuous improvement of interior automotive components, with a strong focus on instrument panels, cons…
Cycle Counter
Location: Clinton (Escalator Plant), NC, United States Job ID: 88036 We Elevate... Quality of urban life Our elevators, escalators, and moving walks safely transport more than two billion of…
Procurement Specialist
Responsibilities for this Position Procurement Specialist Job Description Role Summary Responsible for managing all interactions between GD Land Systems and suppliers, overseeing a …
Warehouse Loader (Part Time)
Reporting to the Operations Manager or Warehouse Manager, the part-time Warehouse Loader position is responsible for assisting in warehouse activities including loading, repacking, inventory, and mai…