Saline Middle School Office Assistant

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SALINE MIDDLE SCHOOL

OFFICE ASSISTANT

Saline Middle School Office Assistant

Position Purpose

Under the direct supervision of the building principal, to provide a wide variety of complex and confidential administrative and clerical support, communicating information to faculty, staff, students and parents as required, and to assist in ensuring compliance of the school building and Saline Area Schools activities with legal, administrative and Michigan Department of Education / Saline Area Schools policy requirements.

Essential Functions :

• Primary point of contact with visitors entering and exiting the building.
• Utilize visitor management systems to screen and vet visitors to the building.
• Generate and manage accountable student records and program data in the current student information system.
• Prepare, submit, verify and certify student/program data submissions for required state reports.
• Serve as initial triage for students who may be ill. Seek medical assistance from a school nurse as needed.
• Coordinate the building calendar as needed with Community Education using Eleyo.
• Provide exemplary customer service to visitors, callers, emails, and fax communications.
• Must demonstrate computer experience and technology skills using Google suite, Microsoft Excel and Word, New World Systems, Kalpa, Eleyo, Talent Ed, PowerSchool, etc.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Serves as liaison with outside organizations related to building activities and work.
• Maintain a positive attitude and be a team player.
• Possess interpersonal and judgemental skills necessary to work with students, parents, staff and the public.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school building and Saline Area Schools.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.
• Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).

Physical and Mental Demands, Work Hazards

• Exemplary, regular and predictable attendance is essential in this position.
• Works in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.

Qualification Profile

Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Graduation from high school.
• Exemplary customer service skills.
• College level coursework in business, word processing, and office procedures preferred.
• Associates or Bachelor's degree preferred.
• Successful experience with office management in related area preferred.

Terms and Conditions of Employment

• Year round position - 40 hours per week, 260 days per year
• Rate of pay $19.50 per hour
• Saline Area Schools employment
• Full Medical | Dental | Vision | Life and LTD available (or $7,600 cash-in-lieu if opt out)
• Automatic enrollment in Michigan Public School Employees Retirement System

FLSA Status: Non-exempt