Payroll and HR Coordinator

Job Description

Job Description

Van Eerden Foodservice is a fourth-generation, family-owned foodservice distributor celebrating over 100 years of Delivering a Great Customer Experience! We believe nothing brings food and families together like sharing a meal. By serving our customers and employees, we allow others to do what the VE family values as an important family tradition – share a meal with friends and family. Rooted in quality and service, we strive to deliver Fresh Ideas, Fresh Products, and Fresh Solutions to our customers each and every day.

Why Van Eerden?

At Van Eerden, we’re more than a foodservice company — we’re a family-driven team built on respect, teamwork, and fresh solutions. With a rich legacy of excellence in customer service, we take pride in doing what’s right for our customers and our people. Join us, and you’ll find opportunities to learn, grow, and contribute within a supportive, down-to-earth culture that values your work.

About the Role:

We’re looking for a Payroll and HR Coordinator who loves the details but also thrives on connection. You’ll play a key role in keeping things running smoothly — ensuring everyone gets paid accurately and on time while supporting a wide range of HR programs.

This is a great opportunity for someone eager to grow in the HR field while gaining well-rounded experience across payroll, benefits, and employee relations. You’ll touch nearly every part of the business and interact with employees at all levels, from the warehouse to the leadership team.

What You’ll Do:

Payroll

• Process weekly payroll accurately and on time — every week matters!
• Audit timekeeping data, follow up on discrepancies, and ensure compliance with state and federal regulations.
• Maintain payroll records, pay changes, deductions, and other updates in the HRIS.
• Be the go-to resource for payroll questions, providing excellent service to employees and managers.
• Support payroll reporting, audits, and compliance needs.

HR Support

• Maintain organized, confidential employee files and records.
• Support onboarding by entering new hire data and keeping systems accurate.
• Assist with benefits administration, recruitment coordination, and HR projects.
• Help drive HR team initiatives and process improvements.

Who You Are:

• A go-getter who thrives on organization, accuracy, and deadlines.
• Friendly, approachable, and genuinely enjoys helping others.
• Confident with numbers and data, but equally comfortable building relationships.
• Ready to learn and grow your career in HR.

What You Bring:

• 1–2 years of experience in payroll and/or HR administration.
• Experience with ADP or similar HRIS/payroll systems preferred.
• Strong Microsoft Office skills (especially Excel).
• Associate’s or Bachelor’s degree in HR, Business, or related field preferred.
• A high level of integrity, confidentiality, and attention to detail.

The Details:

This role is on-site at our Grand Rapids location and full-time. You’ll primarily work in an office environment but will have regular interaction with departments in all settings (warehouse, cooler, etc.). A valid driver’s license and reliable transportation are required.