Administrative Assistant
HVAC Division / Corporate Support
We are seeking a highly organized and proactive Administrative Assistant to support our growing HVAC division while also assisting with corporate administrative operations as needed. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in delivering excellent customer service and operational support.
The ideal candidate is professional, detail-oriented, adaptable, and comfortable managing multiple priorities while helping build efficient systems and processes within a growing organization.
- Coordinate scheduling and dispatching for field technicians
- Manage customer communications including appointment confirmations, follow-ups, and service updates
- Track and maintain service tickets, work orders, and maintenance agreements
- Assist with estimates, proposals, invoicing support, and warranty documentation
- Provide administrative support to the HVAC division and assist corporate operations as needed
- Support customer coordination and communication as divisions continue to grow
- Help develop and improve administrative processes, workflows, and organizational systems
- Maintain accurate records and ensure timely communication between customers, technicians, and leadership
Requirements
- 2+ years of administrative experience, ideally in a trades or service-based business
- Strong organizational skills with the ability to juggle priorities across multiple business lines
- Excellent written and verbal communication
- Proficiency with Microsoft Office
- Comfort learning new software
- Customer-service mindset and a calm, professional phone presence
- Self-starter who thrives in a growing environment and welcomes evolving responsibilities
- High school diploma or equivalent required; associate's degree or relevant certifications a plus
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Flexible spending account
- Employee assistance program
- Paid time off
- Parental leave
- 401(k) plus match
Recommended Jobs
Workspace Systems Installation Technician
Job Description Job Description We are seeking a reliable, skilled, and detail-oriented Office Furniture Installation Specialist to join our team. This is not an entry-level “just show up” pos…
Business Development Representative
At The Rustman Agency, we’re on a mission to help families secure their financial futures through trusted insurance solutions. As a Business Development Representative , you’ll be at the forefront …
Catering Sales Manager - The Henry Hotel, Dearborn, MI
Job Description Job Description Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Catering Sales Manager for …
Title Processor-Florida
Job Description Job Description Description: We are looking for a skilled and detail-oriented Title Processor to join our Centralized Processing team. The Centralized Processing Specialist wil…
Mechanical Design Lead - Automation Tooling
Job Description Job Description About AlfaITG: AlfaITG is a leading tooling company providing cradle-to-grave engineered solutions for the manufacturing industry, incorporating Artificial Inte…
Electrical Assembler - Level 2
Job Description Job Description Description: Are you a detail-oriented electrical professional who enjoys hands-on work and solving technical challenges? Join our team as an Electrical Assembler…
Project Manager
Job Description Job Description Description: Day Shift Monday through Friday 7:00 am to 4:30 pm PTO upon hire, Medical, Dental, and Vision Benefits are offered on the first day of the month…
Post Judgment Administrative Team Member
Post-Judgment Department Team Member Location: Farmington Hills, MI (Onsite) About the Firm: We are a dynamic, high-energy law firm based in Farmington Hills, Michigan, with a focus on Consu…
Seasonal Summer Camp Counselor
Job Description Job Description Salary: Position Title: Summer Camp Counselor Department: Summer Camp Operations Division: Athletics Reports to: Summer Camp Captain/Supervisor Summer …
Software Developer
Overview The Software Developer will be responsible for developing and maintaining high-performance applications hosted on-prem and in the cloud, primarily on the AWS platform under the direct…