Administrative Billing Assistant

Construct your career with Mears and build America's future

Are you looking for your next big opportunity? At Mears Group we offer more than just a job. We offer a career where you can grow, innovate, and make a real impact.

Mears Group, Inc., a Quanta Services company, is a leader in the construction and infrastructure industry. With more than 50 years of experience, we are committed to safety, quality, and integrity. We bring together people and resources to build the framework that powers our nation.

Administrative/Billing Assistant

This Administrative/Billing Assistant role in our Rosebush, MI office supports day-to-day operations through data entry, filing, and Excel reporting. This is an ideal position for someone with strong Microsoft Office skills and attention to detail. This position offers a valuable opportunity to build a solid administrative foundation and grow within a supportive team environment. Why join Mears?

• Build America: Mears is a leading provider of engineering and construction solutions in oil and gas, electric transmission and distribution, telecom, and wastewater industries across North America.
• Professional growth: Mears offers comprehensive training programs and career advancement pathways.
• Competitive compensation: Enjoy competitive wages and excellent benefits.
• Community impact : We give back to the communities we serve.

Safety that brings you home:

At Mears, safety is our utmost priority. We are at the forefront of enhancing safety outcomes for both our employees and clients. We empower our workers to take ownership of their own safety. The Capacity Model is designed to minimize the risk of accidents and injuries.

Benefits & Compensation:

Despite our size, Mears remains a family company. Our suite of benefits reflects our commitment to our employees.

• Paid on-the-job technical and professional growth opportunities
• Established career path for future advancement
• 401k and Roth 401(k) retirement savings plans
• Health, prescription, dental, vision plans
• Life & Disability Insurance plans
• Financial wellness program
• Employee assistance program
• Employee discount programs

Essential Duties:

• Compliance - Audit invoices for accuracy and compliance with contracts and SOP.
• Travel Arrangements - Booking of travel and hotels for employees.
• Record Keeping - Maintaining organized filing systems.
• Event Planning - Assisting with event planning and coordination.
• Expenses - Collecting, organizing, and fulfilling expenses and expense reports.
• Report Generation - Preparing, editing, and distributing reports and documents.
• Office Supply Management - Ordering supplies, tracking inventory, and coordinating office equipment maintenance.
• Other Administrative Tasks - Assisting with various other clerical and administrative duties as needed.

Key Qualifications:

• Proven experience as an administrative assistant or similar role.
• Meticulous, accurate, and timely work product with a strong attention to detail.
• Excellent organizational and multitasking skills.
• Ability to problem solve, take initiative, and prioritize to meet deadlines.
• Strong communication and interpersonal skills.
• Must be Proficient in Microsoft Office; Word, Excel, and Outlook.
• Must have a strong work ethic with the ability to work as a team or independently.
• High school Diploma or equivalent is required
• The physical activity required for this role includes:
  • Sitting for extended periods in an office environment
  • Frequently standing, walking, stooping, reaching, climbing, bending and reaching
  • Manual dexterity for computer use, files and office equipment
  • Occasionally lifting objects weighing up to 50 pounds
• Pass pre-employment drug screen and background check

This role is accepting applications until 06/05/2025

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer, including disabled and veterans.