Administrative Associate Accounts Payable Payroll

The Accounts Payable / Payroll will be responsible for monitoring the outflow of capital for the company and process payroll, maintaining employee time records.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Calculates and reports sales tax based on paid invoices.
• Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Reconciles payroll to the general ledger and monthly bank statements.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Records and processes federal and state payroll tax deposits.
• Performs other related duties as assigned.
• Reports to department manager.

Requirements

Required Skills/Abilities:

• Ability to follow directions and work well in a team.
• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Basic math skills including addition, subtraction, multiplication and division.
• Basic Quality Standards and Concepts literacy

Education and Experience:

• High school diploma or equivalent required; Business or Accounting degree preferred.
• Certified Accounts Payable Professional (CAPP) certification preferred.
• Two years of experience in accounting or bookkeeping with at least six months of experience in payroll preferred.
• Other certifications, training or requirements as may arise for this position as communicated by management.
• Completion of on-the-job training may be substituted for educational requirements.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• May be required to communicate, discern, convey, or exchange information with other teammates.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.